Expense Analyst

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Studio Galilei

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Description

• Review vendor invoices and customer expense reports, assign proper account coding, and ensure timely and accurate payment/reimbursement according to client policies and defined business practices. • Work closely with Operations, Account Management and Accounting Departments to ensure internal and external customers receive a high level of support and customer service. • Audit and assign proper coding to vendor invoices, customer expense reports, and other expense requests for compliance with customer benefits policy. • Enter payment vouchers accurately into operating software, Movetrack. • Coordinate with operations team members to document all policy exceptions. • Escalate inaccuracies, requests for missing information, and payment status requests to appropriate personnel for timely resolution. • Follow all established conventions for data entry such as proper dates, invoice numbers, descriptions, dollar amounts, currencies, etc. • Review and respond to weekly expense audits conducted by management. • Enter and maintain accurate, relevant, and timely expense management notes and document attachments in Movetrack. • Generate, audit, and distribute client payroll, tax, or accounting reports on predefined schedules. • Other duties as assigned

Requirements

• High school diploma or equivalent • At least two years of experience (or related course work) working with spreadsheets, bookkeeping, or accounting, OR 3+ years of experience in relocation industry • Excellent verbal and written communication skills with the ability to develop business correspondence and to present accounting information to stakeholders in an appropriate and effective manner • Work under minimal direction, be organized, and have the ability to prioritize multiple commitments or projects • Demonstrated attention to detail, accuracy, and ability to follow data entry/department standards • Demonstrated ability to think critically and problem solve • Act with persistence and tact in resolving issues both internally and externally • Strong customer relations skills that include the ability to work with discretion and integrity • Demonstrated conflict resolution and negotiation skills • Understanding of accounting, accounts payable, accounts receivable and/or tax practices for the relocation industry • Demonstrated ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations • Demonstrate highest level of professionalism in both appearance and behavior • Proficient in Microsoft Office (Outlook, Word, PowerPoint, and Excel) • Strong work ethic with off-hours flexibility and able to travel as needed to meetings and training events