HeadQuarters
11 - 50 employees
🤝 B2B
💸 Finance
📋 Compliance
B2B • Finance • Compliance
HeadQuarters is a company that specializes in providing transparent staffing and shared services exclusively to cannabis businesses. Since 2018, they have been supporting growing cannabis companies by offering integrated industry experts to accelerate processes and enhance team productivity. Their services include accounting, sales administration, marketing, and managing cannabis collections, with a focus on improving cashflow reporting and increasing operational efficiency. Trusted by over 15 leading cannabis companies, HeadQuarters has processed thousands of SKUs, deliveries, and sales orders, delivering significant savings and operational gains to their clients.
Accounts Receivable Specialist
🕒 May 19
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HeadQuarters
11 - 50 employees
🤝 B2B
💸 Finance
📋 Compliance
B2B • Finance • Compliance
HeadQuarters is a company that specializes in providing transparent staffing and shared services exclusively to cannabis businesses. Since 2018, they have been supporting growing cannabis companies by offering integrated industry experts to accelerate processes and enhance team productivity. Their services include accounting, sales administration, marketing, and managing cannabis collections, with a focus on improving cashflow reporting and increasing operational efficiency. Trusted by over 15 leading cannabis companies, HeadQuarters has processed thousands of SKUs, deliveries, and sales orders, delivering significant savings and operational gains to their clients.
📋 Description
• - **Collections & Aging Management:** Manage and maintain aged accounts receivable across wholesale retail accounts, ensuring timely collection efforts and resolution of delinquent balances. • - **Proactive Follow-Up:** Monitor aging reports and proactively follow up on upcoming and past-due invoices through phone calls, emails, and written correspondence while maintaining accurate documentation of all account activity, customer communication, and collection efforts. • - **Dispute Resolution:** Investigate, resolve, and reconcile account discrepancies, invoice disputes, deductions, short payments, and unapplied cash in a timely and professional manner. • - **Payment Processing:** Process, apply, and reconcile customer payments and credit memos accurately within **Dynamics** and **Acumatica ERP** systems. • - **Credit Risk Monitoring:** Monitor customer credit risk, review payment trends, assist with payment term requests, and support credit reviews for new and existing retail accounts. • - **Sales Partnership:** Partner with sales personnel to manage customer accounts, review credit limits, enforce credit holds on delinquent accounts, and balance collections priorities with customer relationship management. • - **Account Reconciliation:** Perform account reconciliations and support retail partners with statement reviews, payment research, and dispute resolution. • - **Risk Escalation:** Identify delinquent or high-risk accounts and recommend payment arrangements, escalations, third-party collections, or legal action when necessary. • - **Reporting:** Maintain accurate account records and prepare reporting related to AR aging, account status, collections activity, and critical account updates. • - **Leadership Engagement:** Participate in weekly meetings with the CFO and Financial Controller to provide updates on critical accounts, collection risks, and overall AR performance.
🎯 Requirements
• - Strong background in accounting (AR focus preferred). • - Experience with ERP systems (Dynamics and Acumatica a plus). • - Excellent communication, negotiation, and problem-solving skills. • - Highly organized with strong attention to detail.
🏖️ Benefits
• - **Fully remote position** – work from anywhere. • - **Internal Learning and Development Advisor / Consultant** to support your professional growth. • - **Salary increase opportunities** based on performance. • - **Opportunities for professional growth** – work with the largest companies in the expanding cannabis industry ($10M+ monthly revenues).
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