Executive Assistant – Contractor

Job not on LinkedIn

🕒 April 14

🗽 New York – Remote

🗽 New York – Remote

💵 $25 / hour

⏳ Contract/Temporary

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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Elba Hope Foundation

WebsiteLinkedInAll Job Openings

1 - 10 employees

🤲 Charity

📚 Education

🌍 Social Impact

Charity • Education • Social Impact

Elba Hope Foundation is an international grantmaking public charity founded by Idris and Sabrina Elba that partners with organizations across the United States, United Kingdom, and Africa to advance educational and economic opportunities for youth. It funds and supports programs in education and employability, youth advocacy and social justice, sustainability and connectivity, agriculture and conservation, and food security (including an annual Rice for Life food drive), aiming to create transformative, community-led change through grants, partnerships, and direct programming.

📋 Description

• Coordinate internal and external meetings across time zones with speed and accuracy. • Manage documents, filing systems, and notes; track tasks and deliverables; prepare agendas and coordinate logistics. • Draft professional communications, organize folders, and ensure materials are ready in advance of meetings and events. • Act as a gatekeeper to protect the Executive Director’s time and energy. • Record and distribute notes, track action items, and ensure nothing falls through the cracks. • Monitor the Executive Director’s email inbox, flag high-priority messages, draft replies, and help manage follow-up. • Support research projects with summaries, background briefs, or comparative analysis as needed.

🎯 Requirements

• 3+ years of experience in operations, administration, or a related role. • Excellent written and verbal communication skills. • Emotionally intelligent, kind, and grounded • Able to handle ambiguity, change, and direct feedback without becoming overwhelmed • Detail-oriented with exceptional organizational and communication skills • Strong technological proficiency (Google Workspace, Zoom, Asana, etc.) • Comfortable working behind the scenes and taking ownership of logistics • Proactive with a “no task too small” attitude and a solutions mindset • Demonstrated ability to act as a gatekeeper—diplomatic, assertive, and comfortable saying no or redirecting requests to protect executive time. • Exercises sound judgment and maintains discretion when handling sensitive information or high-stakes communication. • Comfortable working remotely with strong time management skills. • Experience in nonprofit, startup, or mission-driven organizations is a plus.

🏖️ Benefits

• Flexible, remote work environment • Encouragement of healthy work-life balance