Executive Assistant

🕒 May 28

🗽 New York – Remote

🗽 New York – Remote

💵 $1.5k - $3.8k / month

⏳ Contract/Temporary

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

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Zirtual

WebsiteLinkedInAll Job Openings

201 - 500 employees

Founded 2011

🤝 B2B

☁️ SaaS

🎯 Recruiter

💰 $650k Debt Financing on 2015-07

B2B • SaaS • Recruitment

Zirtual is a company providing US-based virtual assistant and outsourcing solutions, including virtual assistants, virtual paralegals, and outbound calling agents. They offer fully managed solutions to help businesses improve efficiency without the hassle of recruiting and retention. Zirtual focuses on high-quality, tech-savvy professionals who transform clients' workdays by turning time-consuming tasks into manageable workloads, allowing clients to focus on core activities. Their offerings are flexible, with subscription-based models and no long-term commitments, making it easy for businesses to scale up or down as needed. Zirtual ensures quick response times and expert support, providing valuable assistance to streamline operations for a variety of business needs.

📋 Description

• Manage and coordinate complex calendars and appointments • Schedule meetings, calls, and events across multiple time zones • Anticipate scheduling conflicts and proactively resolve them • Monitor and manage inboxes, including drafting and responding to emails • Prioritize communications and ensure timely follow-up • Serve as a liaison between clients and internal/external contacts • Prepare documents, presentations, and reports • Handle data entry, file organization, and record maintenance • Assist with project coordination and task tracking • Research and book travel arrangements (flights, hotels, transportation) • Create detailed itineraries and manage travel changes • Coordinate virtual and in-person meetings or events • Support day-to-day business operations • Conduct research and compile information as needed • Identify opportunities to improve processes and efficiency

🎯 Requirements

• Associate’s or Bachelor’s degree in Business Administration or related field (or equivalent experience) • 2–4+ years of experience as an Executive Assistant, Administrative Assistant, or similar role • Experience supporting multiple clients or executives preferred • Typing ability of at least 50 WPM with accuracy • Strong organizational and time management skills • Excellent written and verbal communication • High attention to detail and accuracy • Ability to manage multiple clients and deadlines • Proactive, resourceful, and solution-oriented mindset • Ability to work independently in a remote environment • Bilingual (English/French and/or Spanish) preferred