Executive Assistant / Operations Project Coordinator (m/f/d) - Remote

August 8

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Description

• Serve as the liaison among executives, employees, clients, and external partners • Manage the flow and records of information promptly and accurately • Schedule meetings, manage the executive’s calendar, and take notes during meetings • Coordinate tasks on our project management system and prioritize sensitive matters • Send reminders for overdue tasks • Continuously seek ways to improve workflows and processes • Create Standard Operating Procedures (SOPs) to enhance operational efficiency • Format information for internal and external communication, including memos, emails, presentations, and reports • Assist with writing and editing emails, drafting memos, and preparing communications on the executive’s behalf • Make travel and accommodation arrangements • Provide general administrative support and handle other tasks as needed

Requirements

• Minimum of 3 years as an Executive Assistant or similar role in a remote environment • Excellent English proficiency (speaking, reading, writing) • Practical experience with Google Workspace (Docs, Sheets, Slides, Calendar) • Familiarity with project management and communication tools like Slack, ClickUp, Asana, etc. • Strong ability to keep things organized, clear, and detailed • High level of Emotional Intelligence, Critical Thinking, and Empathy • Ability to manage time and workload effectively • Competence in solving problems, making decisions, and multitasking when necessary • High level of work ethic and interpersonal skills • Able to work within the EU timezone

Benefits

• Interesting, challenging, fast-growing projects • Strong and open-minded, transparent team • An environment that will push you to grow and evolve • Freedom to make decisions (and fails!) • Fully remote team, flexible times (according to clients or team needs) • Non-corporate, ever-evolving environment • Results and solutions-oriented environment