Staff Accountant II

September 27

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501 - 1000

Description

• Oversee the full cycle of Accounts Payable, including entering vendor invoices, issuing payments, conducting weekly check runs (checks/wires/ACH), and reconciling credit card bills/statements. • Process Concur expense reports and respond to employee inquiries. • Reconcile AP accounts and ensure all AP vouchers are posted timely for month-end close. • Forecast weekly payment estimates, monitor daily bank account balances, and recommend fund transfers between accounts. • Review Open AP reports and resolve outstanding issues. • Review/reconcile invoices and account discrepancies, respond to vendor inquiries, and maintain the AP email inbox. • Ensure accuracy in AP filing, set up new vendors, maintain W-9 records, and handle Form-1099 processing. • Perform month-end variance analysis for assigned expense accounts and assist with audits by providing necessary information. • Download daily bank activity, update spreadsheets, and enter AP vouchers/invoices, including PO/Subcontractor invoices. • Maintain and update written Accounts Payable procedures, adhere to company policies, and identify and report suspicious activity. • Track and record payments remitted and services rendered. • Prepare quarterly indirect bills. • Review daily bank activities, track incoming payments, and process cash receipt entries. • Review Aging AR report, resolve outstanding payments, and send collection statements. • Prepare bank reconciliations and assigned account reconciliations. • Maintain precise records of all incoming payments. • Collect funds by following up on delinquent accounts and notifying customers of insufficient payments. • Prepare journal entries as needed and reconcile assigned GL accounts. • Contribute to the month-end closing process. • Prepare ad-hoc reports and analyses for management as requested.

Requirements

• 6+ years of Accounts Payable experience required. • Experience with Costpoint Deltek is a must. • Experience with SAP Concur preferred. • Strong proficiency in managing the full Accounts Payable cycle, including invoice processing, payment runs, and reconciliation. • Experience with Costpoint Deltek and a solid understanding of its functionalities. • Familiarity with expense report processing and management. • Exceptional attention to detail and accuracy in handling financial data. • Excellent organizational and time management skills, with the ability to prioritize tasks and meet tight deadlines. • Strong analytical skills to identify discrepancies and resolve account variances. • Ability to work independently and in a team environment, demonstrating flexibility and adaptability. • Proficiency in Microsoft Office. • Effective communication skills to interact with vendors, employees, and internal departments.