Corporate Event Coordinator - Telecom

March 17

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AireSpring

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Founded in 2001 with headquarters in Clearwater, FL, AireSpring is an award-winning global managed services provider and next generation aggregator specializing in Managed IT, Network Services and Unified Communications serving thousands of businesses worldwide. AireSpring provides fully managed and connected end-to-end, next-generation solutions for multi-location, enterprise customers, including Global Managed SD-WAN, Unified Communications (UCaaS), Business VoIP, SIP Trunking with Microsoft Teams integration, MPLS, Managed Security, Managed Failover, and Global Business Internet. AireSpring's solutions are offered through a diversified network of global channel partners that includes distributors, technology solutions brokers, online technology marketplaces, telecom sales agencies, managed service providers, and value-added resellers. AireSpring's services are delivered over its revolutionary nationwide IP network, or Global Private Network (GPN) with 23 PoPs worldwide providing customers with a fully integrated, end-to-end solution from a single vendor.AireSpring has received numerous industry awards for "Product of the Year,"​ "Best Telecom Deal,"​ "Best in Show,"​ and "Top Channel Program."​ AireSpring is privately held, diversified, debt-free, and renowned in the industry for delivering a broad range of innovative cloud communications and connectivity solutions at competitive rates.

Long Distance • Integrated Voice and Data • Dedicated Internet Access • Internet • SIP Trunking

201 - 500 employees

Founded 2001

📋 Description

• Oversee all aspects of event planning and management, including logistics, budgeting, and vendor coordination. • Create purchase orders, manage invoices, and support event promotion through email and social media campaigns. • Conduct venue research, coordinate booth shipments, and manage event setup and teardown, including AV equipment and staffing. • Develop and maintain event timelines, ensuring milestones are met and resources are allocated effectively. • Build strong relationships with vendors, venues, and other external partners. • Price and order materials such as furniture, carpeting, labor, and audiovisual equipment to meet event needs. • Serve as the primary point of contact for attendees, vendors, sales teams, and internal stakeholders. • Monitor live event activities, addressing and resolving issues in real-time. • Track event costs, maintain budgets, and ensure timely deposits and invoice payments. • Prepare post-event reports to assess performance and identify opportunities for improvement. • Handle other duties as assigned by management. • Follow SOC2 protocols to ensure compliance with security, privacy, and data protection standards during event planning and execution.

🎯 Requirements

• Proven experience in event coordination or a similar role. • Strong understanding of event logistics, AV equipment, and inventory management. • Excellent organizational, problem-solving, and multitasking skills. • Outstanding communication and interpersonal abilities to collaborate with diverse stakeholders. • Demonstrated ability to remain calm under pressure and adapt to changing circumstances. • Knowledge of bookkeeping and accounting principles. • Familiarity with planning a wide variety of events and anticipating potential challenges.