Executive Assistant - Studio Administrator

November 10

🇺🇸 United States – Remote

🌲 Oregon – Remote

Although this job is listed in Oregon, this company may be open to hiring remote in other states.

⏱ Part Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

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AJC Freight Solutions

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Trucking • Drayage • Jones Act Trades • FCL and LCL • International NVOCC

51 - 200 employees

Description

• Provide professional administrative support to our executive and exceptional customer service to clients. • Daily tasks will range in scope and priority. • A successful candidate must have the attitude that no task is too big or too small for their attention and focused efforts. • Tasks will include reviewing, answering, generating and sending email correspondence; generating, editing and maintaining documents using Microsoft Office; miscellaneous data entry and file maintenance; general clerical duties; and special projects as assigned. • Our ideal candidate loves getting things done, is highly organized, gets personal satisfaction from being helpful, and working as part of a team. • Our ideal candidate has an efficient approach to tasks and is excellent at initiating and maintaining supportive and smart systems that will serve us well as our company grows. • This person is, first and foremost, excellent at rolling up their sleeves and taking action, proactively taking things off our executive's plate. • Demonstration of examples of roles in which you have freed up the time of someone you were assisting in the past will be required. • This individual can transform a fire-hose of potentially conflicting 'must-dos' into a linear 'plan of action'. • You have the ability to take disparate information and conflicting priorities and not only make order out of it, but 'make tracks' and 'get sh*t done'. • This is a role with a lot of 'ownership' potential. • We want to empower the individual in this role to 'take-charge' of their area and make a personal impact in the company. • We want someone who would like to grow with the company. • Hours will start at part-time 15-20 hrs a week, however there is potential for more hours over time. • Schedule is somewhat flexible with a combination of core remote week day hours as well as in person shoot assistance that may be required outside of core hours ( evening or weekend). • Follow up with client inquiries professionally, describing package offerings, communicating the differentials of our work to potential clients. • Be "ground control" for our busy studio by maintaining and communicating schedule and scheduling additional supportive staff (stylists, photo-assistants) as needed for upcoming shoots. • Set appointments and manage the studio calendar. • Be the point-person for all orders and client image files.

Requirements

• 3-5 years experience working at the senior or executive level in an administrative or coordination role in an office or studio setting. • Flexible - takes direction with ease • Ability to effectively manage time, prioritize tasks and work within deadlines with little supervision • Demonstrates initiative, is self-motivated and proactively takes on tasks • The ability to think of creative solutions and keep abreast of technology + Apps (examples: Canva, Animoto) that can help us to a.) become more efficient and b.) work better as a team and c.) communicate with and serve our clients in fun and delightful ways, is highly valued. • Ability, interest, and experience in developing community and communication channels by maintaining the smart, passionate, creative, caring 'voice' of our studio on social media (Instagram, Twitter, Linked In, Facebook) is a plus. • Design sensibility and experience is a definite plus. Understanding of typography and white-space is not required but will definitely make you stand out. • Ability with Photoshop (retouching) is a plus. But more importantly, the ability and 'eye' to perform quality control as you coordinate with contracted retouchers to ensure the high artistic standard of the work of the studio is maintained before sending final work to clients is a must. • Advanced verbal and written interpersonal communication skills and personal discretion and 'good taste' required. • Extremely organized with strong multi-tasking and time management skills. Ability to juggle multiple projects with superb accuracy. • Excellent written and verbal communication skills. The ability to write, speak and interact clearly and professionally. • Must be able to maintain a professional demeanor and a positive service attitude at all times. • Detail oriented with good analytical skills.