Administrative Assistant - Temporary Remote
October 20
🇺🇸 United States – Remote
⏱ Part Time
⚪️ Entry-level
🟢 Junior
📋 Administrative Assistant
🚫👨🎓 No degree required
Description
• We are seeking a bright and energetic Part-Time Intern that has flexible work hours and who is comfortable taking on high-stake office and administrative responsibilities remotely and in our San Francisco office. • This individual will play a critical role in supporting the CEO, as well as providing general office and Marketing support. • The ideal candidate will be expected to resolve time sensitive issues with a high degree of precision while maintaining strong organizational, written and verbal communication skills. • Attention to detail and the ability to anticipate the needs of the CEO are a must. • You must be Self-starter who multi tasks with ease, be comfortable working with minimal guidance, able to prioritize under pressure and make rapid and effective judgment calls. • Responsibilities: Make the CEO more effective; manage business contacts, meeting scheduling, make phone calls, and complete professional and personal tasks as needed. • Manage travel and expenses, including coordinating travel arrangements and expenses with strong attention to detail for the CEO and other Executive team members. • Coordinate data entry, facilitate inbox management and scan sensitive documents to keep filing system organized. • Maintain aspects of office operations including ordering supplies. • Assist with office and company events related to team outings, board/investor meetings and other company related external events and conferences as needed. • Other duties may include booking conference rooms, ordering food, printing documents, coordinating interview schedules, shipping company material to conferences, liaising with building services, and greeting visitors. • Assist in other special projects with a focus on operational excellence and excellent customer service orientation.
Requirements
• Preferred 1-2 years office/administrative experience in a professional work environment • Proficiency in in Mac/Apple products, Word, Excel, PowerPoint and G-Suite (Google Docs & Calendar) required with the ability to adapt to new technologies quickly and efficiently • Knowledge of Salesforce, LinkedIn, Trello and Zoom a plus • Strong organizational, prioritization and time management skills • Superior interpersonal skills with excellent verbal and written communication • High level of integrity with the ability to maintain confidentiality and discretion in company matters of a sensitive nature • Travel planning experience • Interest in the financial services industry is a plus • Displays personal pride in work, always striving to do his/her best • Adaptable, independent and thrives under pressure
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