AUTODOC
e-commerce • online retail • automotive spare parts e-commerce • internet • online
5001 - 10000
Executive Assistant
October 18
AUTODOC
e-commerce • online retail • automotive spare parts e-commerce • internet • online
5001 - 10000
Description
• As the Executive Assistant (m/w/x) to the VP Supply Chain, you will play a crucial role in ensuring the smooth functioning of the VP's daily activities • You will manage a wide range of administrative and executive support tasks, requiring excellent organizational skills, discretion, and attention to detail • The ideal candidate is a self-starter, able to anticipate needs, and thrive in a fast-paced, international environment • Oversee the manager’s calendar by preparing daily, weekly, and monthly schedules, optimizing time for deep work by reducing distractions and analyzing time spent • Organize (business) trips, meetings with partners, and manage absences such as vacations and sick leaves • Structure all inbound communication and draft updates or responses for teams and colleagues, including preparing notes and news for upcoming meetings • Collect and organize initial feedback for quarterly and annual performance reviews with direct reports • Assist in organizing team events and gatherings to ensure smooth operations • Continuously look for ways to automate routine tasks and processes to improve efficiency in daily operations
Requirements
• A minimum of 5 years of experience as an Executive Assistant or in a similar role within a fast-paced, international environment—an e-commerce background is a plus • Fluency in English is required. Proficiency in German, and knowledge of Russian is an added advantage • Strong organizational abilities to manage complex schedules, prioritize tasks, and stay on top of changing priorities • Excellent verbal and written communication skills, enabling professional interactions with employees at all levels • Trusted to handle confidential information with care and professionalism • Comfortable with technology, with the ability to quickly adapt to new tools and platforms
Benefits
• Competitive salaries based on your professional experience • Annual vacation of 22 working days and 1 additional day off on your birthday • Meals Allowance • Healthcare Insurance • Mental Wellbeing Program • AUTODOC Corporate Discount • Opportunities for advancement, further trainings (over 650 courses on soft and hard skills on our e-learning platform) and coaching • Free English and German language classes • Referral Program with attractive incentives • Flexible working hours and hybrid work • Fast growing international company with stable employment
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