Executive Assistant
October 20
Description
• Take and organize meeting notes. • Manage email correspondence. • Handle document organization. • Oversee team time tracking on Hubstaff. • Assist with invoicing, follow-ups, and pre-input salary data for payroll. • Research relevant events, awards, and opportunities. • Manage applications for competitions and collaborations. • Coordinate travel itineraries and assist with calendar management. • Work directly with the founders to support daily operations.
Requirements
• Organized Multitasker: You keep multiple tasks running smoothly and efficiently. • Administrative Whiz: Skilled at handling everything from scheduling to invoicing with ease. • Problem Solver: You streamline processes, making operations more efficient. • Strong Communicator: You can effectively hold the founders accountable for their deliverables and agreements, ensuring clear communication and keeping everyone aligned on tasks and responsibilities. • Tech-Savvy: Quick to learn and adapt to the latest technologies and AI tools. • Proactive & Self-Driven: You anticipate needs and take action. • Detail-Oriented: You ensure nothing is overlooked, from invoices to travel plans. • Adaptable: You have a "can-do" mentality, are comfortable with changing priorities, and aren't afraid to take on tasks outside of your skillset, figuring them out as you go in a fast-paced environment.
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