Business Operations Coordinator

February 11

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Buffalo River Aviation

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Buffalo River Aviation is a charter flight service founded by three professional pilots in Bentonville, Arkansas. The company offers comfortable and safe travel for both business and leisure destinations across the United States, with every charter flight staffed by a two-member crew for enhanced safety and convenience. Their fleet includes high-performance aircraft and they aim to provide exceptional customer service and aviation management for owned aircraft as well.

11 - 50 employees

🚀 Aerospace

🚗 Transport

🤝 B2B

📋 Description

• The Business Operations Coordinator plays a key role in supporting both the proposal development process (70%) and business intelligence initiatives (30%). • This dual-focus position ensures seamless coordination of proposal activities while providing valuable insights to drive data-driven decision-making across business development operations. • The ideal candidate will be highly organized, detail-oriented, and possess the ability to work collaboratively across teams. • Manage and organize proposal schedules, timelines, and deliverables to ensure compliance with RFP requirements and deadlines. • Support proposal development teams by preparing templates, coordinating inputs from cross-functional contributors, and maintaining version control of documents. • Conduct compliance checks on proposal submissions to ensure alignment with solicitation requirements. • Collaborate with writers, subject matter experts, and graphic designers to produce high-quality, compelling proposals. • Manage proposal repositories and document archives for future reference and audit purposes. • Coordinate post-submission reviews and debriefs to capture lessons learned and identify opportunities for improvement. • Assist in maintaining and updating the Customer Relationship Management (CRM) system to ensure accurate tracking of leads, opportunities, and pipeline data. • Generate regular and ad-hoc reports on key performance indicators (KPIs) related to business development efforts. • Conduct market research and analysis to support capture and proposal strategies. • Monitor and track industry trends, competitor activities, and government acquisition forecasts to identify growth opportunities. • Provide data insights and recommendations to enhance pipeline management and business development strategies.

🎯 Requirements

• Bachelor’s degree is preferred. • Equivalent work experience and certifications (APMP, Shipley, etc) may be considered. • 1–3 years of experience in proposal/grant coordination, advanced report writing/management, business development, or project management. • Familiarity with CRM systems (e.g., Salesforce) and proposal management tools is a plus. • Strong organizational and project management skills, with the ability to manage multiple tasks and meet tight deadlines. • Exceptional attention to detail and accuracy in both proposal compliance and data management. • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Adobe Acrobat. • Strong communication and interpersonal skills, with the ability to collaborate effectively across teams. • Analytical mindset with the ability to interpret data and provide actionable insights.