Executive Assistant - Belgium & Luxembourg

5 days ago

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Public Relations • Press Release Distribution • Investor Relations • SEC filing • SEO

501 - 1000 employees

Founded 1961

Description

• Under the direction of the Country Manager BeLux, the Executive Assistant is responsible for providing administrative support to the cross-functional team securing the successful completion of commercial/sales/medical/regulatory/legal/compliance processes, projects and events in Belgium & Luxembourg for BeiGene Belgium. • Provides broad executive administrative expertise and overall practical support to the BeLux team. • Work with the Country Manager BeLux and the functional teams to manage day to day team activities including planning and scheduling of business meetings, booking meeting rooms, conference calls and preparing and distributing pre-read material. • Manage and coordinate the budget for the BeLux functions. • Support compliance approval requests for all local and national events incl in region sales meetings, in BeLux in close cooperation with Compliance/Legal and the internal stakeholders. • Support the organization of internal meetings locally (excluding, cluster events or international congresses).

Requirements

• More than 5-8 years+ of qualified similar work experience in project coordination and related roles and functions, in particular in the pharmaceutical or biotechnology industry is mandatory. • Excellent organizational skills and attention to details. • High proficiency in Microsoft Office applications, incl. Outlook, Excel, Word and use of databases, quality platforms (Veeva), compliance platforms (MDEON, etc…). • Fluency in both verbal and written country language FR and NL, and in English. • Other qualifications: Autonomy. • Strong leadership and time, task and resource management skills. • Highly self-motivated and proactive with ability to work both with light touch supervision and as part of a team environment, hands on mentality. • Demonstrated success in a small but fast growing, entrepreneurial commercial environment. • Exceptional interpersonal and communication skills - keep problem solver and critical thinker. • Solid planning, project management and analytical skills. • High social competence and capacity for teamwork. • Ability to work swiftly and efficiently in a fast-paced environment and keep a level head while maintaining grace under pressure. • Highly motivated, solution oriented and a positive attitude • Success-, service-, and commercial-oriented thinking and working • Making things happen: has the right level of implementation skills.