Project Accountant
November 5
Description
• Maintains net 30 payment terms and follows-up of pending invoices in pVault. • Maintains open lines of communication with all vendors, subcontractors and their subs/material suppliers. • Maintains open lines of communication with all job sites and facilitates resolution of potential problems. • Processes subcontractor requisitions & invoices on a monthly/daily basis or as called for by schedule. • Monitors and expedites payment on vendors that offer early payment discounts & D&B reporting vendors. • Verifies contracts and/or purchase orders for subcontractors and/or vendors as required. • Selects subcontractors’ payments per cash flow instructions. • Notifies/ distributes Subcontractor payments and insures maximum compliance with established policy prior to releasing. • Monitors compliance with Joint Check Agreements and/or vendor credit terms to ensure maximum efficiency. • Assists with all vendor inquiries and status of accounts. • Maintains vendor setup, corresponding to W-9 information. • Prepares annual 1099 Forms and maintains accurate up-to-date information for year end. • Visits the jobsite periodically to ensure that procedures are being followed, deadlines for month-end are met and to promote communication between the field and accounting department. • Close out project accounts upon project completion. • Reconciles AIA Payment Applications and revises if necessary. • Monitors compliance with DPO Program and ensures DPO Vendors are getting paid per contract. • Monitors Job Cost reports for inconsistencies (Negative variance, etc.) • Prepares Job Cost records for an accurate and timely monthly close-out. • Maintains/Updates Subs insurance/release files and insures maximum compliance with established policy. • Releases of Lien - prepares and distributes to owners upon request of PM for owner billing. • Sends out Sworn Statements to vendors/suppliers of subcontractors as necessary. • Keeps current and accurate account of all Notice to Owners, Notice of Non-Payments, Claim of Liens, Releases and Sworn Statements in order to avoid any legal issues. • Processes Job Cost Change Transmittals (JCCT and CBARs) • Verifies change orders on requisition with Job Cost. • Updates committed costs as warranted. • Monitors Job Cost reports for inconsistencies (Negative variance, etc.) • Prepares Job Cost records for an accurate and timely monthly close-out by the 10th of the month. • Indexing in P-Vault for releases of lien and certificates of insurance. • Update Certificates of Insurance.
Requirements
• More than Three (3) years of experience in an accounting. • More than Two (2) years of experience in construction industry.
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