Executive Assistant

2 days ago

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Client Accelerators

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Client Accelerators is a tech-savvy ad agency that specializes in managing large-scale advertising campaigns across platforms like YouTube, Facebook, and TikTok. They cater to high-ticket clients and boast experience in handling over $150 million in ad spend since 2018. With a team of specialists including Senior Media Buyers and Data Specialists, Client Accelerators focuses on optimizing ad performance through data-driven strategies, aiming to double their clients' profits. The agency has a strong track record of elevating brand sales and profits through precise media buying and analytics.

facebook ads • google ads • instagram ads • tiktok ads • pinterest ads

11 - 50 employees

Founded 2018

📱 Media

📋 Description

• REPORTS TO: CEO • Please Read This Full Job Post Before You Apply: • Do you thrive on solving problems and figuring out the possible... and impossible? Do you like to research tried and true solutions on the web and then adapt those solutions to make anything you do more optimal, efficient, and doable? You'll read web pages, books, watch videos... whatever it takes... to gain what you need to quickly solve a problem. Every day. That's just who you are and how you get stuff done. • You serve as the liaison between the CEO of Client Accelerators, Buontempo Properties, and the rest of the company. This means you are responsible for executing processes and making decisions on behalf of the CEO. You will work on a one-to-one basis on a variety of tasks related to the CEO’s working and personal life. • You'll work directly with our accomplished CEO who usually has his head in the clouds thinking abstractly about visionary projects and client strategies. • Your sole job is to make sure that many of his day-to-day necessities are taken care of so his time is freed up for thinking, business development and executing. Given his time constraints and personality, some of his requests to you will be abstract and ambiguous. But you're an independent and critical thinker who isn't intimidated by that. You never fear asking a "stupid" clarifying question. But you also don't need step-by-step instructions and you frequently do quick research to generally educate yourself on the topic, so you can ask smarter, clarifying questions to zero in on the right approach and solution for the task at hand. • To be the best executive assistant for him, you will need to be flexible, calm under pressure, a strategic thinker, and also able to work quickly when needed. • The CEO's requests won't always be easy. He's always stretching and growing himself and that will mean the same for you. If you get stumped easily, this is definitely not the right job for you. He's ONLY interested in someone who thrives on being stretched, challenged, intellectually stimulated... and never broken. • Managing projects on behalf of the CEO to ensure the team is held accountable and KPIs are met. • Meeting Minutes on the Weekly Executive Meeting, Mike’s 1-1’s, as well as documenting project status from these meetings to hold attendees accountable. • Each week, ensuring the CEO's agenda is set. You will do this by taking all items/projects where he is needed and prioritizing them, then blocking off times of the day for him to work on each. Your job is to ensure maximum productivity within his working hours. • Debrief CEO at beginning of each day on emails/messages/requests/inquiries that you are unable to respond to without his insight. • Acting as a Liaison with the Leadership team and CEO. This means that all items needed from the CEO by members of the Leadership team are documented and inserted into the CEO’s calendar. • Dealing with all incoming communication inquiries on behalf of CEO and acting as a liaison as much as possible on YouTube, Facebook, and Instagram. • Assisting the CEO in the execution of new projects and objectives within the company. This can range from scheduling meetings to filling out any and all paperwork to managing vendors and follow ups to launching a new book or funnel. • Acting as point of contact for all direct reports of CEO or anyone needing communication with CEO. • Organizing travel and complicated itineraries and collaborating with the leadership team's different EAs. • Conserves executive's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information for the CEO as requested. • Ensuring the CEO’s home is stocked with all items necessary, this includes the correct foods & supplements, which keep him in peak shape and mood everyday. • Reminding the Executive of important tasks and due dates as well as decision to be made. • To assist with any other tasks not directly in need of the CEO. • Code Credit Card Transactions monthly on the CEOs behalf. • Re-search and purchase gifts for both business and personal occasions. • Help research new markets for Real Estate Acquisitions. • Help CEO deal with banks & refinancing properties. • Run Pro-Formas on Properties CEO locates as potential acquisitions. • Here's REALLY What This Job Feels Like - These sample requests will give you a strong feel for this role. Does this type of work really excite you?

🎯 Requirements

• Minimum of 2-4 years experience supporting a C-level executive or business owner. • Bachelor’s degree. • Minimum 2 years relevant experience. • Excellent interpersonal skills with the ability to work well with individuals at all levels of the company. • Demonstrated proficiency with Microsoft Office Suite including Word, Excel and PowerPoint. • Proven ability to perform in a fast-paced, dynamic environment. • Ability to handle multiple high priority tasks at a time without losing focus on daily responsibilities. • Laptop with high speed internet access (Windows preferred but not required). • Strong business acumen. • Self-directed, flexible and enthusiastic with a focus on Results. • Exceptionally strong time management and organizational skill set, excellence in both written and verbal communication with superior follow-through skills. • Proactive in nature with the ability to multitask while still providing a high attention to detail and deadlines. • Excellent analytical and problem solving skills with the ability to “think on your feet”.

🏖️ Benefits

• Competitive Salary Package. • Unlimited PTO after three months. • An excellent career progression roadmap.