Office Manager
4 days ago
Description
• Office management duties in remote environment. • Events management. • Take responsibility for autonomously conducting administrative tasks for our projects. • Ensuring alignment with EIT Climate-KIC processes and procedures to support smooth programme delivery.
Requirements
• Excellent command of written and spoken English & Polish • Good computer literacy (Word, Excel, PowerPoint, Outlook, as minimum) • Project Management Certification is nice to have, but not a must • Written and spoken fluency in at least one other European language is highly desirable, in particular German, Italian, Danish or Slovenian • Relevant and extensive office manager / PA experience • Some project management experience • Familiar with meeting and workshop co-ordination in virtual/online environments as well as physical meetings • Practical experience of use and development of electronic file management (preferably using SharePoint) • Experience of developing new processes to improve work delivery is an advantage • Experience or willingness to work with collaborative IT applications (we use Office365 and Microsoft Teams, as well as Miro, Zoom, Mentimeter etc.) • Highly effective engagement, communication, networking, relationship building and interpersonal skills, with internal and external stakeholders, with a particular sensitivity to and fluency with other cultures. • Ability to build and maintain effective working relationships across all levels of seniority internally and externally • Highly adaptable, flexible and resilient: able to work effectively in ambiguity and complexity and to respond dynamically to change. • Excellent organisational skills; proven ability to implement and follow up on action plans.
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