Accounts Payable Coordinator

4 days ago

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Coastline Equity

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Property Management • Asset Management • Finance • Multi-Family Real Estate • Commercial Real Estate

11 - 50 employees

Founded 1983

🏠 Real Estate

Description

• As an Accounts Payable Coordinator, you will play a vital role in coordinating that the entire accounts payable process is followed and completed. • You will ensure that all invoices and bills are paid in a timely, and accurate manner. • You will collaborate closely with the Property Management team in ensuring that bills are approved, and funds are available to pay. • Your analytical skills will be essential in verifying invoice legitimacy and scheduling payments, contributing to the financial health of our organization and clients. • Your efforts will directly support our mission to deliver seamless experience and strengthen our overall financial processes.

Requirements

• Maintain a positive and proactive communication style. • Collaborate with the Property Management team on bill approvals and cash flow needs. • Strive for continuous improvement in accounts payable processes to enhance efficiency and accuracy. • Review and process incoming vendor invoices, ensuring accurate entry into the accounting system. • Monitor and manage the inbox for new bills and approvals, aiming to clear all pending items daily. • Analyze bills for accuracy, ensuring they are legitimate, not duplicates, and correctly categorized. • Prepare and schedule payments for due invoices to avoid late payments. • Generate and review reports on outstanding invoices and payments made to identify any issues. • Reconcile accounts payable records with the general ledger to ensure accuracy and identify discrepancies. • Prepare tax documentation for 1099 vendors, ensuring compliance with tax regulations. • Participate in team meetings to discuss workflow, address challenges, and share updates. • Assist in the annual budgeting process by providing insights into spending patterns and anticipated expenses. • Utilize accounting software (e.g., AppFolio) for efficient task management and reporting. • Detail-Oriented: High attention to detail to prevent late payments and ensure accuracy. • Curiosity and Proactivity: Willingness to learn and adapt to system enhancements, and eagerness to suggest process improvements. • Communication Skills: Ability to raise concerns and request help proactively; must not hesitate to seek assistance when needed. • Volume: Ability to handle high volume of invoices and bills. • Customer-Centric Mindset: Understand internal and external customer needs and adapt to manage frustrations and expectations. • Minimum of 3 years in accounts payable or bookkeeping roles. • Familiarity with accounting software (AppFolio preferred) and advanced Excel skills. • Experience handling tax 1099 vendors. • Advanced English proficiency required.

Benefits

• 40 hours a week position. • Salary between $11 - $13 the hour. • A dynamic and positive work environment. • Opportunities for growth and development within the company. • Training and support are provided to help you succeed in your role.