Executive Assistant

December 6

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Coastline Equity

WebsiteLinkedInAll Job Openings

Property Management • Asset Management • Finance • Multi-Family Real Estate • Commercial Real Estate

11 - 50 employees

Founded 1983

🏠 Real Estate

Description

• Summary & Objectives • As the Executive Assistant to the Senior Property Manager at Coastline Equity, you will play a pivotal role in managing a portfolio of properties to the highest standards. • This position is ideal for an organized, proactive individual who thrives on collaboration and excels in customer service. • You will provide critical support to the Senior Property Manager, ensuring that all operations, projects, and processes are executed efficiently and effectively. • Your role will be crucial in resolving tenant issues promptly and empathetically, anticipating potential concerns, and supporting the Senior Property Managers. • This is an opportunity to join a dynamic team where your ability to thrive in customer service and manage day-to-day operations will directly contribute to the success of the company and the satisfaction of our tenants. • Key Responsibilities & Functions • Tenant and Vendor Relations: Maintain positive relationships with tenants, vendors, and stakeholders through effective communication and exceptional customer service. • Portfolio Oversight: Assist the Senior Property Manager in managing the portfolio holistically, ensuring all properties meet company and client standards. • Project Management: Help prioritize, track, and complete major projects, ensure inspections our on schedule, while adhering to company deadlines. • Workflow Optimization: Monitor project progress, track work orders, and ensure timely closure of all tasks. • Calendar and Scheduling: Manage the Senior Property Manager’s calendar, scheduling meetings, inspections, and other key activities. • Operational Support: Ensure delinquency calls, reports, and routine audits are completed, and communication flows seamlessly across teams. • Process Adherence: Monitor processes to ensure compliance and completion, identifying and addressing any gaps proactively. • Strategic Assistance: Actively support the Senior Property Manager in reviewing portfolio-wide performance and implementing continuous improvements. • Software Literacy: Utilize the AppFolio platform for property management tasks, ensuring smooth operation of day-to-day duties. • Skills & Competencies • Growth Mindset: A candidate who embraces challenges, sees opportunities for improvement, and is excited to contribute to the company’s overall growth and success. • Stress Management: The ability to handle stressful situations, emergencies, and tenant concerns with a positive, solution-oriented approach. • Problem Solving: A mindset that views challenges as opportunities to improve processes and deliver better results. • Proactive Communication: A strong focus on communication, especially through phone calls, is critical.

Requirements

• A self-starter with a strong work ethic who can juggle multiple tasks and prioritize effectively. • Advanced English • Proficiency in MS Office • Strong organizational and time management skills with the ability to handle multiple priorities effectively. • Exceptional communication skills, both written and verbal. • A collaborative mindset with a passion for providing excellent service.

Benefits

• Completely remote opportunity • Excellent Workplace Culture • Competitive Pay rate