Administrative Assistant

5 days ago

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Coopers Group AG

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Coopers Group AG is an agile Swiss recruiting agency specializing in the placement of specialists and executives in IT, Engineering, Life Sciences, and Finance. The company focuses on providing personalized recruitment solutions, ensuring that candidates are matched to jobs that fit both professional and personal criteria. Coopers Group AG emphasizes a flexible approach to recruiting, offering services in executive search, project recruiting, and consulting, while maintaining a strong commitment to candidate and company satisfaction.

IT Recruitment • Engineering Recruitment • Life Sciences Recruitment • Finance Recruiting • Executive Search

51 - 200 employees

Founded 2010

🎯 Recruitment

👥 HR Tech

🤝 B2B

📋 Description

• Supports assigned leaders and teams with a variety of advanced administrative and operational activities including but not limited to scheduling and coordinating onsite/offsite meetings and/or events • Manages the agenda of the leader(s), according to best practice time management principles and coordinates domestic/international travel and conference calls • Coordinates the preparation of department budget, including monitoring expenses against budget, researching and analyzing any discrepancies; creating and submitting purchase orders and compiles expense reports • Manages intranet and gDrives and assists with filing and organization of information • Provides support on editing and formatting executive-level presentations • Serves as the “go-to-person” for general operational or administrative inquiries • Supports the training and onboarding of new staff in administrative processes, systems, practices and tools as well as supports project work, planning and organization of meetings and events • Partners with other personal assistants and team members on a routine basis and provides backup support to leadership, demonstrating flexibility, adaptability and positive demeanor in the face of change • Provides backup support to teams outside of own work area and across functions, as necessary

🎯 Requirements

• 5+ years of administrative assistant experience • 2+ years of experience supporting senior/executive level leaders • Proficient with Google Workspace including Google docs, Sheets, Slides, Forms, Gmail, gCal, gDrive, gMeet, and Calendar etc. • Financial experience for effective and efficient tracking of departmental budgets • Strong organizational skills and the ability to be extremely flexible while managing conflicting, shifting and competing priorities with minimal direction • Demonstrated experience handling confidential and complex issues; working in a discreet environment • Proactive self-starter with excellent judgment who can work independently and anticipate executive's needs as well as make critical decisions • Quick learner, solution oriented, proactive to the dynamic needs of the organization • Demonstrated verbal and communication skills; ability to communicate clearly, concisely, thoroughly and in a highly professional and timely manner • Able to be onsite in Basel