HR and Operations Specialist
December 12
Description
• We are seeking a dynamic and highly organized HR Manager to join our team. • The ideal candidate will play a key role in overseeing various aspects of human resources, purchasing, financial operations, and administrative tasks. • This role requires a proactive leader who can manage multiple responsibilities efficiently while supporting the operations team and fostering client relationships. • Key Responsibilities (include but are not limited to): • Purchasing Management: Oversee the purchasing process, ensuring cost-effective and timely acquisition of necessary supplies and services. • Accounts Payable and Receivables: Manage financial transactions, ensure timely payments, and reconcile accounts. • Billing, Collection, and Invoicing: Handle invoicing, track payments, and manage collections efficiently. • Document Management: Maintain organized and secure documentation for all HR and financial records. • Payroll Processing: Accurately process payroll, ensuring compliance with regulations and timely payments. • Managing Team Attendance: Monitor employee attendance, leave requests, and track absences. • Creating KPIs and SOPs: Develop and implement key performance indicators and standard operating procedures to enhance team performance. • Supporting Operations Manager: Collaborate with the Operations Manager to streamline workflows and support overall business objectives. • Onboarding and Offboarding Staff: Lead the onboarding process for new employees and manage exit procedures for outgoing staff. • Managing Software and Credentials: Oversee employee access to software, maintain credentials, and ensure the use of up-to-date systems. • Appointment Setting and Calendar Management: Coordinate appointments and manage the company’s calendar for meetings and events. • Client Advocacy and Retention: Build strong client relationships, ensuring their needs are met and improving client retention. • Inventory Management: Oversee inventory levels, track orders, and ensure that supplies are available when needed.
Requirements
• Bachelor’s degree in Business Administration, HR, or a related field is preferred but not mandatory. • Proficiency in HR and financial software (e.g., Gusto, QuickBooks, BambooHR). • Strong organizational and multitasking abilities to manage multiple priorities effectively. • Excellent communication and interpersonal skills to engage with clients and teams. • Advanced knowledge of MS Office Suite (Word, Excel, PowerPoint) and collaboration tools (e.g., Slack, Asana). • Strong understanding of U.S. employee and contractor payroll systems, including tax forms like W-4, W-9, and 1099s. • Exceptional attention to detail, particularly in financial reporting and compliance documentation. • Ability to handle confidential information with professionalism and discretion. • Proven experience assisting U.S. clients in administrative, HR, or operational roles. • Demonstrated expertise in U.S. employee and contractor tax documentation, including preparation and submission of W-4, W-9, and 1099 forms. • At least 2-3 years of experience in HR management or operations, specifically working with U.S. employees or contractors. • A track record of implementing KPIs and SOPs to enhance team productivity. • Familiarity with inventory management and purchasing workflows.
Benefits
• Competitive Pay Rates • Work From Home • Support System • Long Term/ Permanent work commitment
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