Executive Assistant - Legal, Finance, People, Marketing

April 5

🏄 California – Remote

Although this job is listed in California, this company may be open to hiring remote in other states.

☕ Washington – Remote

Although this job is listed in Washington, this company may be open to hiring remote in other states.

💵 $130k - $150k / year

⏰ Full Time

🟡 Mid-level

🟠 Senior

💸 Financial Planning and Analysis

🦅 H1B Visa Sponsor

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DataRobot

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DataRobot is an industry-leading provider of AI applications and platforms designed to integrate into core business processes. Their solutions enable teams to develop, deliver, and govern generative and predictive AI at scale. DataRobot’s AI applications are tailored to drive innovation and impact across various sectors, including energy, financial services, healthcare, manufacturing, and the public sector. The company focuses on maximizing business impact while minimizing risks with built-in governance features and collaborative tools for AI teams.

Data Science • Machine Learning • Artificial Intelligence • Automated Machine Learning • Augmented Analytics

501 - 1000 employees

Founded 2012

🤖 Artificial Intelligence

💳 Fintech

📋 Description

• Provide calendar management, meeting coordination, and travel arrangements for Finance & Legal, People and Marketing executives, includes scheduling of quarterly Board and Compensation Committee meetings • Act as a liaison, and sometimes gatekeeper, managing communications and ensuring timely responses to internal and external stakeholders. • Prepare and organize materials for meetings, including agendas, presentations, and reports. • Manage confidential and sensitive information with the utmost discretion. • Support budget tracking, invoice processing, and expense reporting across departments. • Own coordination and tracking of signatures and documents, and ensure documents are shipped to the correct recipients • Coordinate cross-functional projects and track progress on departmental initiatives. • Plan and execute team events, offsites, and internal meetings as needed

🎯 Requirements

• 5+ years of experience as an Executive Assistant supporting senior executives, preferably in tech or a fast-paced corporate environment, or relevant applicable experience managing programs, projects or calendars for leaders • Experience supporting Finance & Legal, People and/or Marketing functions preferred. • Strong organizational skills with excellent attention to detail. • Strong ability to thrive in a fast-moving environment and manage competing priorities effectively. • Outstanding communication skills—both written and verbal. • High level of integrity and ability to handle confidential information. • Proficiency with Google Workspace, Microsoft Office, and tools such as Zoom, Slack, and expense management platforms.

🏖️ Benefits

• Medical, Dental & Vision Insurance • Flexible Time Off Program • Paid Holidays • Paid Parental Leave • Global Employee Assistance Program (EAP) • and more!