Administrative Assistant
September 22
Description
• The core responsibility will be to manage the Risk Team’s email inbox on a daily basis. This will include administrative tasks, such as updating client and matter records, billing information, handling requests for status updates to the practice. • Cooperating with other Business Support functions such as finance teams. • Managing and recording information using internal systems and platforms. • Filing, recording of client documentation and updating databases. • Contacting lawyers and assistants (over the phone or via email) for outstanding information. • Inputting and sorting information into Excel. • Conducting background checks on companies. • Responding to routine email inquiries. • Providing general support to management on ad hoc tasks when necessary.
Requirements
• Proven ability to work as part of a team; previous work in an international team is a plus. • Ability to work mostly remotely and within a virtual team • Demonstrate an ability to work with minimal supervision at busy times. • Remains calm and works well under pressure; dealing confidently, competently and diplomatically with partners and legal assistants worldwide by email and telephone. • Strong communication skills, able to follow as well as provide clear and unambiguous information or instructions, in writing and over the telephone. • Ability to manage a high volume workload effectively and prioritise. • Manage time efficiently, delivering work to a consistently high standard and to deadlines. • Excellent standard of spoken and written English, proficiency in additional European languages is a plus. • Proven experience working with and good command of MS Office. • Experience of working in a professional services/legal environment is a plus.
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