Executive Assistant

3 days ago

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Ellipsis Marketing LTD

WebsiteLinkedInAll Job Openings

1 - 10 employees

Founded 2020

🤖 Artificial Intelligence

🤝 B2B

☁️ SaaS

Description

• You will need to be either UK-based or have the right to work in the UK for this role. This role and the whole business are fully remote. • Ellipsis is a world-class SEO Content agency that’s on a mission to be the best in the world at SEO Content. We are a modern, fully remote team and business, and operate a fast-paced, supportive, and ambitious environment. • As our Executive Assistant, you'll build the systems that protect focused work in our fast-growing remote team. Success means handling the constant flow of information and operations so our Managing Director can concentrate on strategic priorities. Your excellent support will make this possible. • We're looking for someone who finds satisfaction in excellent support. You'll solve the interesting puzzles that keep a remote business running smoothly. You'll handle our core operations while spotting ways to make things better. Your careful attention to finance, team coordination, and meeting management will help the whole team succeed. • We take a different approach at Ellipsis. We value Deep Work in a world of constant connection. You'll help manage this balance: handling urgent client requests, coordinating strategic projects, and creating space for focused work. Your support will be critical in managing these competing demands effectively. • This role rewards both reliable execution and thoughtful improvements. As you build trust, you'll help shape how our remote team works together. Show us how you've helped others succeed, whether through EA experience or skills from a different field. • Ellipsis is a 100% remote team, and we’ve been fully remote since our first day 7 years ago. We lean into the best things about being remote: we balance collaboration, “Deep Work”, regular team retreats, and we put a lot of work into a supporting and inclusive culture where everyone can do the best work of their careers. • 50% process-driven company admin / MD admin • 30% reactive work and special projects • 20% meetings – preparation, attendance, follow-up • Remote work requires trust, and in this role, this will be absolutely critical.

Requirements

• You're at your best making things run smoothly behind the scenes. Your attention to detail helps catch small issues before they become problems, and you take pride in anticipating what's needed next. • Sharp eye for detail, especially with written English • Experience improving how things work (in any context) • Strong writing and editing skills • Comfort working remotely and managing your own time • Confidence with digital tools like Google Workspace and project management software • Ability to work UK hours with flexibility for occasional late meetings • We welcome candidates with traditional EA/PA backgrounds and those who've developed these skills elsewhere. More important is your knack for turning chaos into calm and building trust through consistent execution.

Benefits

• This is a full-time, 100% remote role. Work from home, or the beach! You must have the right to work in the UK for this role. • Competitive, full-time salary with pension, benchmarked to UK rates and based on experience. The range for this role is: £35k-£42k/year • 28 days of paid holiday • An additional 1 paid holiday day a year with each year of tenure, up to a maximum of 5 additional days • 4-day work week, once a month • Genuinely flexible working, although noting the meeting schedule requirements above • Regular team retreats; last was Edinburgh, previously in Oxford, Madrid, and Budapest; next is in March 2025 • Enhanced maternity/paternity leave, and sick pay • You’ll work for a sustainable, ethical company: we are aiming to become a B Corp by the end of 2025