Project Governance and Reporting Officer

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Description

• Deadline Date: Tuesday 10 December 2024. • Requirement: Project Governance and Reporting Officer. • Location: Off-Site. • Note: Please refer to your Subcontract Agreement, article 6.4.1.a, which states "Off-Site Discount: 5% (this discount is applicable to all requirements, and applies when the assigned personnel are permitted to work Off-Site, such as at- home)". Please be sure to price this discount in your overall price proposal when submitting bids against off-site RFQs. • Total Scope of the request (hours): 836. • Required Start Date: 20 January 2025. • End Contract Date: 31 December 2025. • Required Security Clearance: NATO SECRET. • Duties and Role: The role will focus on the following key tasks: • Tailored Project Governance Framework - Development of a best-practice-based governance framework through analysing existing governance structures and implementing a tailored framework that integrates GoC, SSC and industry-leading practices (e.g. PRINCE2) to optimize project delivery, risk management, and stakeholder engagement. • Governance Process Documentation - Creation of comprehensive documentation of governance processes. This will entail production of a detailed, well-structured set of documents outlining the governance procedures, including project initiation, planning, execution, monitoring, and closure phases, along with risk management and escalation protocols. • Advanced Reporting Templates (Excel and Power BI) - Creation of customized reporting templates utilizing Excel, MS Office Toolset, and Power BI. Develop dynamic, interactive reporting templates that provide real-time insights into project progress, risks, and KPIs, incorporating advanced data visualization and analytics features aligned with best practices in project reporting. • Integration of Governance Processes with ServiceNow – Ensure seamless integration of tailored governance processes and reporting with ServiceNow, optimizing project tracking, portfolio management, and performance reporting through best-practice configurations and workflows. • Training and Knowledge Transfer - Development and execution of training programs. Provide tailored training sessions and user guides to ensure that NIMSC personnel can effectively operate within the new governance framework and utilize reporting tools. Training should follow best practices in learning and change management to ensure adoption. • Specific Working Conditions: The role is based offsite, however travel to primary NCIA locations may be requested. In those cases, travel expenses will be costed and pre-approved by the NIMSC Head Portfolio Management Office as per the NATO travel regulations.

Requirements

• The candidate must have a currently active NATO SECRET security clearance. • Be fluent in English, and capable of producing technical documentation. • Possess Change Management Expertise: Proven ability to facilitate change, including effective communication, training, and user adoption strategies. • Possess master skills in Project Management and Reporting, including extensive experience in Project Management and Reporting with Government of Canada and, specifically, Shared Services Canada. • Demonstrate extensive experience in Project and Portfolio Change Management, and Organisational Business Impact. • Have the ability to understand and influence requirements to positively impact the organisation.