Executive Assistant - Venture Capital

March 12

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FreedUp

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FreedUp is a company that offers an Executive Assistant Operating System, providing clients with trained executive assistants who manage administrative tasks. They offer a comprehensive onboarding process that includes customized systems, tailored training, and ongoing support to ensure clients' administrative needs are met efficiently. FreedUp specializes in creating personal operating systems for individuals and businesses, utilizing top global talent and minimizing operational friction.

11 - 50 employees

🤝 B2B

🏢 Enterprise

⚡ Productivity

📋 Description

• FreedUp is a small startup from Austin, TX - feel free to reach out to our founders Aaron Hayslip and Scott Frazier directly on LinkedIn! • We are an “Executive Assistant Agency” that matches elite founders and executives to world-class EAs. • In this particular role, you will be paired (full-time) with a high-profile founder of a $1b+ AUM Venture Capital fund. • Schedule: Monday - Friday 8am-5pm CST • Triage the Executive's email inbox and respond to emails on the Executive's behalf • Manage complex calendars, including scheduling and coordinating meetings and appointments • Coordinate travel arrangements, including flights, accommodations, and transportation • Create and maintain a well-structured, easily searchable knowledge base using tools like Evernote or Notion. • Prepare, proofread, and edit presentations, reports, and other documents • Handle confidential and sensitive information with the utmost discretion and professionalism • Conduct research and gather information to assist in decision-making and problem-solving • Serve as a liaison between senior executives, employees, and external stakeholders • Capable of creating high-quality Standard Operating Procedures (SOPs)

🎯 Requirements

• Minimum of 2-3 years of experience as an Executive Assistant or in a similar administrative role • Bachelor's degree in Business Administration, Communications, or related field preferred • A proven track record of supporting executives in a virtual setting is required • C2 level proficiency in English, both written and spoken • Excellent verbal and written communication skills • Advanced proficiency in Microsoft Office Suite, Gsuite, Notion, Airtable, and similar tools • Strong organizational and time-management abilities • Ability to multitask and prioritize tasks effectively • Ability to work independently and collaboratively in a team-oriented environment • Attention to detail and problem-solving skills • High level of professionalism and discretion • Reliable high-speed internet connection with a minimum speed of 50 Mbps download and 10 Mbps upload. • A modern computer or laptop with a multi-core processor (Intel i5 or higher/equivalent). • Proficiency with remote communication tools such as Zoom, Microsoft Teams, Slack, or Google Meet. • A noise-canceling headset with a microphone for clear communication.

🏖️ Benefits

• International experience • Opportunity to work remotely from anywhere • Supportive and collaborative team environment • Learning and development opportunities • Potential Performance Bonuses • PTO • HMO after 3 months