Executive Assistant - Digital Marketing

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Description

• We are seeking an experienced Executive Assistant to join our team. • Strong candidates for this role will have at least 3 years of experience supporting senior executives or business owners. • Experience in the world of digital marketing is beneficial but not required. • Strong candidates for this role will have excellent communication and organization skills. • You will work closely with the owner of our Digital Marketing Agency to manage schedules/emails/tasks, coordinate meetings, and handle other administrative tasks. • You will be an integral part of our dynamic team, ensuring smooth operations and effective communication within the company. • You must have strong proficiency in the following areas: • • Communication: Excellent written and verbal communication skills. • Organization: Strong organizational skills with the ability to multitask and prioritize tasks effectively. • Technology: Proficiency in using office software and tools such as Microsoft Office, Google Workspace, and project management tools. • Time Management: Ability to manage and optimize executives’ schedules. • Attention to Detail: High level of accuracy in managing details and tasks. • Problem-Solving: Strong problem-solving skills to address and resolve issues independently. • Confidentiality: Ability to handle sensitive information with discretion and confidentiality. • Flexibility: Adaptability to changing priorities and needs. • Client Communication: The ability to interact with USA-based clients directly via writing and on video calls. • Schedule Management: Efficiently manage and optimize executives’ calendars, including scheduling meetings, appointments, and travel arrangements. • Email Management: Monitor and manage executives’ email inboxes, prioritize messages, and draft responses on their behalf. • Meeting Coordination: Organize and coordinate meetings, prepare agendas, take minutes, and follow up on action items. • Travel Arrangements: Plan and book travel, accommodations, and itineraries for executives. • Administrative Support: Handle various administrative tasks, such as data entry, document preparation, and filing. • Project Assistance: Assist with project management tasks, including tracking deadlines, coordinating with team members, and providing status updates. • Research and Reporting: Conduct research on various topics, compile data, and prepare reports and presentations for executives. • Task Management: Prioritize and manage multiple tasks to ensure timely completion and adherence to deadlines. • Notes & Documentation: Take detailed notes, maintain all details, and be able to provide details and prioritization back to the team. • Client Interaction: Communicate with clients and partners on behalf of executives, schedule appointments, and follow up on requests. • Technology Utilization: Utilize various software and tools (e.g., Microsoft Office, Google Workspace, project management tools) to streamline tasks and improve efficiency. • Problem Resolution: Identify potential issues and proactively find solutions to ensure smooth operations. • Continuous Improvement: Stay updated with industry trends and continuously seek ways to improve processes and support functions.

Requirements

• Strong English writing and speaking with minimal accent • 3+ years of experience as a Virtual Executive Assistant