Administrative Assistant (Business Ops Coordinator)
August 21
Description
• Conduct thorough market research to identify opportunities, trends, and potential challenges in the Mexican market. • Support the planning and execution of growth initiatives, ensuring all projects are completed on time and within budget. • Act as a liaison between the headquarters and local partners, vendors, and stakeholders in Mexico. • Provide administrative support to the growth team, including scheduling meetings, preparing reports, and maintaining project documentation. • Assist in organizing and managing events, promotions, and campaigns to boost brand awareness and sales in Mexico. • Collect and analyze data to measure the effectiveness of growth strategies and suggest improvements. • Ensure all activities comply with local regulations and company policies. • RoadShow Support: See FLOR’s sheet for pull. • Clean rep timesheet. Make any adjustments or reach out to reps for additional fixes or information. • Import Bills of Lading for every show/Check the prior day to see if any new shows have been input, pushed forward, or switched from return to cross to avoid inputting duplicates. • Check to see if any shipments got moved to another ship date or any shipments were lost or partially shipped. • Scheduling, creating shows on sales software, and assigning sales reps. • Cross-reference the sales calendar with the logistics calendar and check for discrepancies. • Costco Analysis Project: Download and track sales data. Stay ahead of online inventory numbers so we’re never “out of stock” on costco.com. • Double-check the closeout reporting for each show. Email Reps if anything is missing. • Inventory Reconciliation: Check the rep-reported opening inventory vs shipper delivery information. If they match reconcile the inventory. If not email sales rep. • Mid Shipment reconciliation: Check any discrepancies between what was sent by the previous rep and what has arrived at the new location. • End-of-show inventory reconciliation: Cross reference rep notes with Costco reporting to see if inventory is accurate. Find missing inventory or flag sales reps whose numbers don’t align with ending inventory. • Upload the Costco-approved schedule into scheduling and sales software. • Track system and Forecasting: Place stores in a track. Stores are default unassigned to a track meaning inventory analysis will not be available. • Take notes of Sales calls and create emails to send to reps on a weekly basis. Respond to Sales rep questions in emails; if you can not answer, let management know. • Canada Specific: • Warehouse: Coordinate with warehouse managers for inventory reconciliation; this includes: • Containers received, shipments out, check levels of replacement items needed for warranty, and check in on setting up equipment for Sales Reps. • Canada RoadShow Shipment Tracker: Shipment tracker is kept up to date based on email updates from TK Freight. • Canada Demand Plan: Number of show days, update sales averages per month, and all information is tabulated from orders from the factory. • Canada Zen schedule: Update schedule, assign the reps, end of show follow-up (End of Show form and receipts for show supplies). Reports on sales averages pulled from Zen. • Canada Sales Call Notes: Attends the weekly sales call, notes all important information from the call, emails the reps with all pertinent information. • Canada Fulfil and Shiphero: Reconcile the inventory 24/7 and make sure it is in Fulfil.
Requirements
• 2+ years of experience in a similar role, preferably in an international or growth-focused position. • Strong organizational and project management skills. • Excellent communication and interpersonal skills. • Ability to work independently and as part of a team. • Proficiency in Spanish and English. • Knowledge of the Mexican market and consumer behavior is a plus. • Proficiency in Microsoft Office Suite and project management tools. • Bachelor’s degree in Business, Marketing, International Relations, or a related field. • Love of food and cooking! Cooking skills and/or experience in the culinary industry a plus.
Benefits
• Competitive Salary • This is a full-time, long-term position. • The position is immediately available and requires entering into an independent contractor agreement with TLNT. • Work from home. • Monday through Friday, 8 am to 5 pm (+/- 2 hours accepted) - PST. • Additional perks.
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