Talent Acquisition - Admin Assistant

April 14

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Holycode

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Holycode is a technology company specializing in software development and IT staffing services. They offer a wide range of services including nearshore software teams, ERP development, low-code development, and full-cycle product development. Since 2014, Holycode has been providing software development outsourcing and nearshoring solutions, helping clients scale efficiently with tailored teams. They focus on building long-term partnerships with their clients, supporting them from initial concept to IPO, and ensuring successful project delivery. As a trusted partner, Holycode has facilitated growth and innovation for over 120 brands, employing over 400 professionals across its operations.

IT services • Software engineering • Software testing • Embedded software • UI/UX Design

201 - 500 employees

📋 Description

• Assist in job posting, resume screening, scheduling interviews, and communicating with candidates to ensure a smooth recruitment process. • Maintain accurate and up-to-date candidate records in the ATS. • Review incoming resumes and applications to identify qualified candidates based on job requirements and qualifications. • Assist with administrative tasks related to recruitment. • Collaborate closely with recruiters, hiring managers, and other stakeholders to understand talent needs and provide support in achieving recruitment goals. • Support the preparation and verification of employment contracts using internal software. • Ensure that all contracts are saved in secure Google Cloud workspaces in line with company policies. • Assist in reviewing invoices submitted monthly for accuracy using spreadsheets and consistent templates. • Help prepare monthly reports including payslips and time reports, using internal tools. • Manage and prepare monthly documentation for the multi-benefit platform. • Support the onboarding process by helping organize and prepare employee equipment. • Assist in organizing business trips: book flights, coordinate per diem, support with reimbursements, and maintain communication with clients regarding budgets and travel plans. • Work closely with HR, Admin, Support, Legal, and Finance departments, and report directly to the HR Lead and Country Manager in Romania.

🎯 Requirements

• Bachelor's degree in Human Resources, Business Administration, or related field preferred, but not mandatory. • Previous experience in a TA support or HR/Administrative role is a plus. • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines. • Proactive mindset with a strong sense of ownership; someone who sees opportunities to contribute and acts on them. • High attention to detail—especially important when reviewing contracts and invoices. • Excellent communication and interpersonal skills; warm, professional, and people-oriented. • A good sense of humor and a relaxed, approachable style. • Ability to work independently and collaboratively across teams. • Strong administrative skills and familiarity with tools such as ATS, spreadsheets, internal HR systems, and multi-benefit platforms like UP Romania/Edenred. • Excellent knowledge of English.

🏖️ Benefits

• Premium private medical subscription with nationwide coverage • A budget for multi benefits platform (meal tickets, private pension, etc) • A budget for professional improvement (courses, conferences, books…) • Working remotely (from Romania) • All necessary equipment – up to you to decide what you prefer • Opportunities to learn and grow with us • Skilled, senior and internationally experienced co-workers • High-growth company in which you can find exciting and trend-setting challenges • Startup minded work atmosphere in an open-minded multinational team