Assistant Program Manager

2 days ago

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Institute for Women's Policy Research

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Policy Research • Women's Issues • Policy Analysis

11 - 50 employees

Founded 1987

🤝 Non-profit

🤲 Charity

📚 Education

Description

• Collaborate to ensure project activities are implemented promptly, within budget, and according to expected quality standards. • Report activities to the Chief of Party, promptly identifying any delays or difficulties that could hinder the execution of the project. • Supporting cash flow forecasting processes. • Ensure proper financial management of the project by making payments according to the established plan and policies, documenting disbursements in the corresponding trackers. • Cooperate and oversee that consultants and others comply with IWPR policies and procedures. • Document processes as needed and keep the documentation organized and constantly updated. • Keep project folders updated and organized so that they are always audit-ready. • Contribute to ensuring proper working conditions, considering the safety of consultants and beneficiaries. • Support in the logistics, and necessary procurements of travel, accommodation, meeting room and others, necessary for project events, in accordance with IWPR policies. • Maintaining accountability for updating grants/contracts trackers with relevant information. • Reviewing grantee/contractor reports and documents for compliance, accuracy, and readability. • Providing support for grants/contract portfolio analytics through data provision and entry. • Adapting established grants management systems for program implementation. • Managing relationships with grantees and other stakeholders in the field to ensure successful implementation. • Collaborating in the construction, maintenance, and assessment of grantmaking portfolios on a monthly and quarterly basis. • Support delivery of call for proposals throughout program implementation. • Contribute to proposal screening, processing and selection for the various calls for proposals. • Support the Chief of Party to ensure that all aspects of grant management are fully compliant with U.S. Government regulations. • Support budget assessment, due diligence, grants agreements and reporting. • Monitoring grant payment schedules and comparing actual grant spending against budgets. • Cooperate to ensure that grant commitments are met and delivered according to the work plan, budget, and project timeline while maintaining the overall quality of the work. • Cultivate good relationships with current and potential beneficiaries, partners, and donors. • Apply rigorously and ensure that security policies for restrictive environments are enforced. • Undertake other duties that may be reasonably requested by the Organizational Development Manager or the Regional Programs Director. • Work with the appropriate staff on the design and implementation of monitoring and evaluation plans, ensuring that indicators are measured and targets met, and that all activities are evaluated and data is correctly collected in the system.

Requirements

• Bachelor's degree in Business Administration, International Development, Human Rights, project Management or a related field. • Experience in administrative and financial project support, as well as grant-making and grant management, preferably within USAID programs. • Excellent organizational skills and ability to handle multiple tasks simultaneously with great attention to detail. • Interest in topics related to democracy, activism, freedom of expression, and access to information in the Latin American context. • Excellent skills in Spanish and English, including the ability to write professional reports in both languages. • Ability to track and manage budgets, including Excel and numerical capacities. • Strong organizational skills and understanding of the importance of administrative and logistical tasks, with a willingness to implement them. • Ability to work with project management software, contact management systems, and other digital tools. • Creativity, flexibility, and persistence to ensure project objectives are met, even when facing setbacks. • Ability to adapt to challenging and unconventional environments and to interact with different types of people. • Willingness to adapt to security measures necessary for working in the region. • Willingness to work remotely with colleagues across different time zones.