Virtual Administrative Assistant

November 10, 2024

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MalOPlus Group Inc

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MalOPlus Group Inc. is a leading digital transformation consulting firm that helps organizations leverage the power of cloud computing and artificial intelligence. They have expertise in providing innovative and customized solutions for various business needs, such as migrating systems to the cloud, automating business processes with AI, optimizing non-profit operations with cloud-based tools, and offering IT professionals for hire. MalOPlus collaborates with top cloud providers like Microsoft Azure, AWS, and Google Cloud, among others, to deliver cutting-edge solutions. They cater to a diverse range of industries, including telecommunications, life sciences, real estate, financial services, transportation, education, healthcare, retail, and manufacturing. With over 20 years in the IT industry, MalOPlus is committed to helping clients achieve their goals by optimizing efficiency, reducing costs, and enhancing ROI.

Outsourcing • In-sourcing • Business Development • Virtual Assistance • Vitual Accounting

2 - 10 employees

Founded 1998

🤝 B2B

🤖 Artificial Intelligence

☁️ SaaS

📋 Description

• The Administrative Assistant is a member of the corporate team, supporting the achievement of the mission: • Provide administrative support, research, preparing reports and memos, managing correspondence • Manage and arrange Google calendar, contacts, conference bridges, appointments and events, in accordance with department and company policies, and guidelines. • Coordinate team meetings including team and large group meetings. • Coordinate and execute special projects and initiatives as directed • Coordinate meeting logistics, and prepare meeting presentations and materials as directed • Ensure that office operation runs smoothly, including the proper maintenance of electronic work tools; liaison with suppliers for the maintenance of these tools, etc. • Provide exceptional customer service via email and by phone to clients, co-workers, external partners, callers and visitors of the Website • Create and maintain accurate administrative procedure manuals to ensure efficient operations • Organize, maintain, and periodically audit the company filing system (electronic) • Recommend opportunities for increased efficiency and process improvements • Light accounting • Attend occasional special events (may include weekends) • Work under minimal supervision and interact with company personnel at all organizational levels. • Must maintain strict confidentiality on sensitive issues • Other duties as assigned

🎯 Requirements

• Genuine interest in helping others • Excellent written and verbal communication skills • Strong attention to detail • Excellent organizational skills • Strong data entry and analytical skills • Ability to effectively prioritize and meet deadlines for a wide variety of assignments • Experience working with and maintaining highly sensitive and confidential information • Flexible • Ability to operate standard office equipment and troubleshoot issues • Efficient in Microsoft Office Suite • Preferred, working knowledge of QuickBooks • Sound judgement and decision making ability • College Diploma (required) • Bachelor’s Degree (preferred) • 5+ years' experience in a virtual office environment • Fluently bilingual (En/Fr), Spanish and other languages, an asset.