Executive Assistant

April 3

🐊 Florida – Remote

Although this job is listed in Florida, this company may be open to hiring remote in other states.

⏰ Full Time

🟡 Mid-level

🟠 Senior

👨‍💼 Executive Assistant

🦅 H1B Visa Sponsor

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MAS Global Consulting

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MAS Global Consulting is a consulting firm specializing in agile software development, cloud solutions, data solutions, and AI technologies. The company provides services such as legacy modernization, data visualization, and cloud migration to midsize to Fortune 1000 global brands. They are known for their nearshore development model, which offers clients strategic advantages such as matched time zones and flexible scaling. As a Latina-owned business, MAS Global is committed to innovation, inclusion, and community impact through initiatives like scholarships and bootcamps for women and Latinx in technology. With high-caliber engineering and advisory teams, they focus on delivering technology transformations that meet clients' evolving needs.

Nearshore services (From Colombia to North America) • Custom software development • Microsoft technologies • Agile Methodologies • DevOps

201 - 500 employees

☁️ SaaS

📋 Description

• Assist in day-to-day office operations, including running errands, making calls, taking notes, managing emails, and handling general inquiries. • Maintain a clean and organized office environment. • Assist in the preparation and organization of documents, reports, and presentations. • Input and update data in various databases and systems. • Maintain accurate and organized records of important documents. • Assist in scheduling appointments, meetings, and events. • Coordinate logistics for meetings, including room setup, catering, and technology requirements. • Booking travel (flights, transportation, meals, accommodations, etc.). • Draft and edit correspondence, emails, and other documents as needed. • Assist in internal and external communication, ensuring accuracy and professionalism. • Taking the minutes and notes during meetings, preparing the official documents for such, distributing the minutes/notes and following up on action items. • Support ongoing projects by providing administrative assistance and coordination. • Assist in research and data collection for various projects. • Monitor and replenish office supplies as needed. • Keep track of inventory and place orders when necessary. • Assist with additional tasks and projects as required to support the overall functioning of the office.

🎯 Requirements

• Currently enrolled in a relevant degree program (Business Administration, Office Management, etc.) or recent graduate. • Strong organizational and time-management skills. • Excellent communication skills, both written and verbal in English and Spanish. • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint). • Detail-oriented and able to multitask in a fast-paced environment. • Professional demeanor and the ability to handle confidential information with discretion.

🏖️ Benefits

• Health: medical, dental, and vision • Time away: vacation, dependent care, holidays, wellness days, and more • Financial: 401K, Basic life and AD&D insurance • Family: parental leave, maternity support, adoption assistance benefits • Development: continued learning and certification reimbursement, technical development learning