Procurement Specialist

November 7, 2024

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MGIS

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MGIS is a recruitment agency that specializes in connecting qualified professionals with organizations, including the Government of Canada and international corporations. With over 20 years of experience, MGIS emphasizes personalized service and a commitment to fair pay and candidate satisfaction. The company offers tailored recruitment and onboarding solutions, focusing on building long-term relationships rather than merely filling positions.

Business Analysis • Application Development • Project Management • Business Architecture • Business Process Developement

51 - 200 employees

Founded 2001

🎯 Recruitment

🤝 B2B

🏛️ Government

📋 Description

• This is a remote position. • Reliability or Secret Level Security Clearance Required* • The Intermediate Procurement Specialists tasks include the following: • Prepare Procurement instruments using the Defence Resource Management Information System (DRMIS) for materiel and inventory replenishment; • Liaise with 3rd parties to discuss plans and prepare records of conversation; • Review and analyze stock and identify those that are obsolete; • Prepare supply requisition documents; • Perform quality assurance oversight for stocktaking activities at DND warehouse and vendor facilities; • In consultation with the QAM, report on verification of vendor compliance to rules and regulations for the Repair and Overhaul of all DND inventory; • Prepare and submit Quality Observations to the QAM; • Manage records and documents using the Records and Documents Information Management System (RDIMS); • Perform Material Management activities in accordance with DQA Quality Management System for warehousing, shipping and receiving, stock control, coordinating and performing audits, and stocktaking investigations; • Establish, verify and modify cataloguing data in the Canadian Forces Supply System (CFSS); • Input CFSS transactions for supply account management; • Analyze and correct management data to be captured and input into DRMIS for all DND owned inventory in accordance with A-LM-184-001/JS-001, the PAM, and the SAM; • Provide the QAM with timely and accurate information and status updates for audits/stocktaking and onsite verification; • Identify potential problems and propose solutions to the QAM; • Verify compliance with A-LM-184-001/JS-001 in the form of supply process audits pertaining to the management of DND equipment supplied as Government Furnished Equipment (GFE), Government Furnished Information (GFI), Government Supplied Material (GSM), Accountable Advance Spares (AAS), Repairable Materiel Account (RMA), Contractor Repair Parts Account (CRPA) and Loan accounts in the CFSS (DRMIS); • Perform supply investigations in DRMIS and interact with both Canadian Forces Supply Depot (CFSD), one in Montreal (25 CFSD) and the other in Edmonton (7 CFSD), Naval depots in Halifax and Victoria, the Life Cycle Materiel Managers (LCMM), Supply Managers (SM), National Defence Quality Assurance Region (NDQAR) Supply technicians and Repair and Overhaul sections; • Review and analyze DRMIS reports and data for items selected for repair and overhaul (R&O) by the respective team OPI, and provide information regarding past activities, and current requirements and the impact on the Material repair cost (MRC); • Proceed with material investigations and inventory adjustments by preparing auditable inventory adjustment documents for review by the QAM and prepare amendments as required; • Manage stocktaking oversight for DND warehouse and vendors by assisting, auditing and investigating 100% stock takings. Reporting on discrepant count submissions to reveal possible accounting flaws and input of CF 152 (write-off report) and non-CF 152 (write-off report) corrective adjustments; • Support warehouse operations, with receipt shipping, material identification, material handling and storage of equipment and material; • Lift heavy items up to 15 Kilograms. • Any other procurement-related tasks in support of DGMSSC/DQA. • Deliverables At a minimum, each monthly progress report must document the following information: • All significant activities performed during the period covered by the invoice; • Status of all action/decision items, as well as a list of outstanding activities; • A description of any problems encountered which are likely to require the attention of the QAM; • Any recommendations relating to the processing of material/inventory management and related documents.

🎯 Requirements

• Must have a minimum of twenty four(24) months of work experience within the last eight (8) years performing investigations of inventory management adjustments using a computerized materiel management system, and must include the steps used to perform those investigations. • Must have a minimum of twenty four(24) months of work experience within the last eight (8) years performing shipping and receiving using a computerized materiel management system, and must include the steps used to perform those shipping and receiving activities. • Must have a minimum of twenty four(24) months of work experience within the last eight(8) years in a supply chain management related environment performing stocktaking using a computerized materiel management system, and must include the steps used to perform those stocktaking activities. • Must have a minimum of twenty four(24) months of work experience within the last eight(8) years performing supply chain related transactions within the Inventory Management module of SAP, and must include a list of most frequently used Inventory Management related transaction codes (T-Codes).