Administrative Assistant/Accounts Payable Specialist

August 13

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Description

• Manage day-to-day accounts payable operations, including processing invoices, verifying transaction details, and maintaining accurate records. • Utilize accounting software such as QuickBooks and Bill.com for financial management and reporting. • Handle vendor relationships, ensuring timely and accurate payments and resolving any discrepancies. • Ensure that all billing is directed to the appropriate entities within our management structure. • Support the manager and the president of the company with administrative paperwork, forms, and scheduling. • Maintain organized payables records and ensure compliance with relevant regulations and standards. • Schedule interview candidates for open positions posted by the company. • Utilize Rent Manager to assure accuracy of tenant accounts and transactions. • Compare bank deposits with payments processed for accuracy.

Requirements

• Proven experience as a Bookkeeper or Accounts Payable Specialist. • Proficiency in accounting software, particularly QuickBooks and Bill.com. • Strong understanding of accounts payable processes and vendor management. • Excellent organizational skills and attention to detail. • Ability to manage multiple tasks and meet deadlines in a fast-paced environment. • Strong communication skills and ability to work collaboratively with team members. • Experience in property management utilizing Rent Manager. • Previous experience working U.S. based hours.