Junior Operations Associate
October 9
Description
• Junior Operations Associate • Remote • Work Shift: EST (overlap) • Working Hours: 40 hours per week (Full-time) • We are seeking a proactive and detail-oriented Junior Operations Associate to support our operations team. • This role is ideal for individuals with a background in executive assistance who are looking to transition into a more operational-focused position. • The successful candidate will be responsible for backfilling essential operational tasks and ensuring the smooth functioning of our daily operations. • Assist in the day-to-day operations of the organization, ensuring that all processes run smoothly and efficiently. • Backfill operational tasks as needed, providing support to various departments to maintain workflow and productivity. • Collaborate with team members on various projects, tracking progress and ensuring deadlines are met. • Organize and maintain project documentation, including timelines, reports, and correspondence. • Serve as a point of contact for internal and external communications, addressing inquiries and providing information as needed. • Prepare and distribute meeting agendas, minutes, and follow-up actions to relevant stakeholders. • Manage calendars and schedules, coordinating meetings and appointments to optimize time management. • Assist with administrative tasks, including data entry, filing, and maintaining records. • Identify opportunities for improving operational processes and workflows, proposing solutions to enhance efficiency. • Support the implementation of new systems and processes, ensuring proper training and onboarding of team members.
Requirements
• Bachelor’s degree in Business Administration, Operations Management, or a related field is preferred. • Minimum of 2-3 years of experience in an executive assistant or operations role, with a strong focus on operational tasks. • Experience in backfilling operational roles or responsibilities is highly desirable. • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools. • Familiarity with CRM systems or project management software is a plus. • Excellent verbal and written communication skills in English, with the ability to convey information clearly and concisely. • Detail-oriented with strong organizational skills. • Ability to work independently and manage multiple priorities in a fast-paced environment. • Strong problem-solving skills and a proactive approach to overcoming challenges. • Comfortable working U.S. hours, with a willingness to adjust as necessary to meet team needs.
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