Legal Services Administrator
October 26
Description
• Job Title: Legal Services Administrator • Location: Remote • Work Shift: 9 AM - 5 PM UAE hours or overlap with PH hours • Working Hours: 20-30 hours per week (Part-time) • The Legal Services Administrator will be responsible for providing comprehensive administrative support to our legal team. • This role will involve managing legal documents, assisting with case management, and ensuring smooth operations within the legal department. • The ideal candidate will possess strong organizational skills, attention to detail, and a proactive approach to problem-solving. • Manage daily schedules, appointments, and email correspondence to maximize productivity. • Prepare, review, and file legal documents, ensuring compliance with relevant regulations and deadlines. • Handle sensitive information, including signing documents and completing forms on behalf of the team. • Oversee invoicing processes and coordinate with accountants/bookkeepers to ensure timely payments and financial accuracy. • Organize and save important documents in client-specific folders for easy access and retrieval. • Manage and review historical data for reference and informed decision-making. • Facilitate smooth communication within the remote team using platforms such as Teams, Outlook, and SharePoint. • Utilize WhatsApp for effective coordination and quick communication. • Assist with newsletters, conducting research, and scheduling content as needed. • Manage social media updates, including LinkedIn posts. • Provide design assistance using Canva (bonus skill).
Requirements
• Bachelor’s degree in Business Administration, Communications, or a related field. • Proven experience as an executive or administrative assistant. • Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel) and familiarity with SharePoint and Teams. • Excellent organizational skills and meticulous attention to detail. • Ability to handle sensitive information with discretion. • Strong written and verbal communication skills. • Familiarity with social media platforms and Canva is a plus.
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