Supply Chain and Allocation Coordinator

April 3

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MUSEUM OF ICE CREAM

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MUSEUM OF ICE CREAM is a unique destination blending the fun of a theme park with the charm of a museum, offering interactive and immersive experiences centered around the theme of ice cream. It provides a magical adventure with 14+ interactive playscapes, unlimited ice cream treats, and exclusive desserts like the ice cream hotdog. Visitors can dive into world-famous attractions such as the iconic sprinkle pool, indulge in sweets and cocktails at an onsite cafe, and purchase unique products to extend the magic of their visit. Located in major cities like New York City, Chicago, Austin, Miami, Boston, and Singapore, the Museum of Ice Cream creates unforgettable experiences that celebrate ice cream and local cultures.

design • experience • hospitality • Entertainment

201 - 500 employees

🛒 Retail

🛍️ eCommerce

💰 Series A on 2019-09

📋 Description

• Who We Are: Figure8 is an experience first company. We create experiums. Places outside of distraction, away from expectation, and beyond inhibition. • Who You Are: We are seeking an analytical, detail-oriented professional with a passion for supply chain operations. • Your Day-to-Day: Inventory & Allocation Management Support inventory planning and allocation across multiple sites to ensure optimal stock levels. • Update and analyze a bi-weekly allocation report, identifying trends and opportunities to improve stock distribution. • Coordinate with site operators to adjust allocations based on sales performance and operational needs. • Maintain accurate records of stock levels and work with internal teams to resolve discrepancies. • Manage the inventory order template from requests that are received, maintaining/adding new SKUs, and allocating the requested order. • Shipment Coordination & Logistics Coordinate shipments between the warehouse and various sites, ensuring timely and accurate deliveries. • Communication with the warehouse team and transportation coordinator to track shipments and resolve any logistics issues. • Work closely with vendors and Procurement & Production Manager to manage inbound deliveries and maintain stock availability. • Data & Analysis Assist in analyzing sales, inventory, and supply chain data to identify trends and opportunities for improvement. • Monitor and track monthly freight and shipping expenses, including costs associated with shipments to and from sites and the warehouse. • Support buy planning by updating and maintaining key datasets to ensure accurate decision-making. • Prepare and organize data for use in forecasting purchase orders and managing replenishment needs. • Generate reports on inventory levels, allocation performance, and operational efficiency. • Manage data entry for new product SKUs into both the warehouse and POS systems. • Buy Planning Take ownership of buy planning for specific product categories by analyzing sales and inventory data to identify current trends and forecast future demand. • Monitor weeks on hand and project future sales based on historical data and the finance forecast. • Provide buy recommendations that align with inventory requirements, sales projections, and financial targets. • Collaborate with the VP of Business Operations for evaluation and review of proposed buys. • Once approved, work with the Procurement and Production Manager to create and finalize purchase orders (POs). • Collaboration with Procurement & Production Work closely with the Procurement and Production Manager to track the status of inventory and ensure timely deliveries of products. • Communicate with vendors regarding delivery schedules, ensuring product availability aligns with operational needs. • Help track and resolve any discrepancies in vendor shipments, maintaining clear records and updates. • POS System Administration Support Manage product SKUs across all locations to ensure accurate product listings in the POS system. • Handle incoming requests related to SKU changes, updates, or new product additions. • Help troubleshoot and problem-solve any issues related to the POS system or product data. • Cross-Functional Collaboration Partner with internal teams, including creative services, operations, and finance. • Process Improvement & Growth Identify opportunities to streamline supply chain processes and enhance efficiency. • Learn and adopt new tools and methodologies for advanced data modeling and inventory forecasting.

🎯 Requirements

• 1-3 years of experience in supply chain, inventory management, or a similar analytical role. • Proficiency in Microsoft Excel or similar data analysis tools. Should be familiar with using V-LOOKUP and SUMIFs formulas. Pivot tables are a plus. • Strong analytical skills with the ability to interpret data and make informed decisions. • Excellent communication and collaboration skills to work effectively. • Detail-oriented with strong organizational skills and the ability to manage multiple tasks simultaneously. • Ability to adapt to changing priorities and take on new challenges with a positive, "can-do" attitude. • Bachelor’s degree in Supply Chain Management, Business or related field. • Experience with inventory management software, POS systems, or ERP systems. • Knowledge of retail math such as weeks of supply, turn, margin %, etc. • Knowledge of supply chain processes, including procurement, allocation, and logistics. • Experience in buy planning or product assortment management, particularly in a retail or e-commerce setting. • Familiarity with financial forecasting and budgeting processes. • Ability to create reports and dashboards to track key performance metrics in Microsoft Excel. • Strong problem-solving skills and the ability to troubleshoot and resolve issues quickly.

🏖️ Benefits

• 401(k) • Dental insurance • Health insurance • Paid time off • Vision insurance • Ability to advance within the organization