NESsT
26 years investing in enterprises that support communities to access quality jobs.
Social Enterprise Development • Capacity-Building • Thought Leadership • Impact Investing • Consulting
11 - 50
Finance & Operations Associate
September 4
NESsT
26 years investing in enterprises that support communities to access quality jobs.
Social Enterprise Development • Capacity-Building • Thought Leadership • Impact Investing • Consulting
11 - 50
Description
• Liaise with the accountant for payment requests and timely payment submissions. • Manage office petty cash and request replenishment as needed. • Support in the Vendors / Consultant search process, following the Purchasing Policy at NESsT. • Manage vendors, including travel agencies, tenants, legal advisors, office and storage unit rentals, IT support, taxis, and couriers. • Manage all NESsT-owned equipment. • Help the IT team with the process of collecting and reviewing bids to order new equipment as requested. • Maintain asset management list, updating as needed. • Coordinate with IT support whenever any IT equipment requires corrective maintenance. • Install (or otherwise manage installation) office software on laptops for new staff. • Enter information on NESsT contacts, events, and notes into the Salesforce database. • Support the global operations team with our internal systems (Salesforce, SharePoint, and Bamboo, among others). • Provide and help with translations. • Occasionally deliver documents (in person) to government agencies, funders, etc. • Assist with staff recruitments including posting job openings, phone screening candidates, scheduling interviews, and maintaining and updating information in our HR system. • Assist with onboarding new and offboarding departing staff, helping ensure that new staff has a positive and well-organized onboarding process. • Assist with new staff orientation and technology training. • Act as liaison to private employee health and life insurance companies. • Execute employment contracts for new staff, and track contracts for renewals as needed. • Keep HR files up to date. • Assist staff with immigration questions or compliance, if needed. • Organize Romania team meetings and plan for team-building events. • Keep Romania information in the global HR manual up to date. • Coordinate global/regional/local travel arrangements and events, i.e., meetings, workshops, retreats, conferences. • Coordinate and participate in local/national workshops and conferences as needed. • Prepare per diem forms and expense reports for the local staff when traveling. • Liaise with local/national authorities as needed. • Point of contact with the legal pro-bono firms and find new firms for pro-bono support. • Provide support in maintaining and administrating documentation as needed. • Assist with the contracting process for external consultants, including gathering bids and preparing and reviewing contracts with external consultants (Romanian and English). • Provides accurate and timely financial support in the areas of local financial reporting, payments and coordination. • Acts as a primary contact during the financial audit of the Romania entities. • Coordinates payments with local and regional partners and vendors and with the team (reimbursements, grants and others). • Assists program staff with preparing periodic reports to donors, integrating reports from Finance Team or other elements as needed.
Requirements
• A bachelor's degree and a minimum of 3 years of experience in office administration or operations, performing duties relevant to this position. • Excellent written and verbal communication skills. • Native Romanian and excellent English are required (C1). • Proven ability to assemble various internal outputs (charts, data, photos, financial info) into a final, carefully formatted report. • Ability to effectively work under pressure, manage multiple tasks simultaneously and produce high-quality work within tight time constraints. • Proven ability to be flexible, resourceful, and innovative in a small, dynamic, non-profit environment. • Familiarity with Romanian employment laws and requirements for enacting employment contracts. • Computer skills: Experience and proficiency with Microsoft Office (Word, Excel, PowerPoint) and Google Apps are required. • Salesforce experience preferred. • Experience using an HR information system (such as BambooHR) is preferred. • Ability and willingness to learn new software are essential. • Must have the mobility to perform occasional errands outside the office, deliver documents or equipment, get documents notarized, make purchases, etc. • Experience working in a non-profit organization or international organization preferred.
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