Executive Assistant

November 13

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Nethermind

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DeFi • Ethereum • Layer 2 scaling • Blockchain • Protocol engineering

51 - 200

💰 Angel Round on 2020-04

Description

• As the Executive Assistant to our CEO and other executives, you will play a critical role in ensuring their effectiveness and productivity. • Your responsibilities will encompass a range of administrative and strategic tasks, with a focus on managing presence at various events and conferences and facilitating their networking activities. • Calendar Administration: • Prioritize and schedule meetings, appointments, and commitments for multiple executives. • Coordinate travel arrangements, including booking flights, accommodations, and ground transportation. • Ensure the executives are well-prepared for all engagements. • Coordinate with internal and external stakeholders to ensure smooth scheduling and communication as well as resolve scheduling conflicts and make necessary adjustments in a timely fashion. • Administrative Support: • Assist with managing the C-suite executives' personal commitments and provide support for personal tasks and errands as needed, including scheduling appointments, while maintaining strict confidentiality and exercising discretion when handling sensitive information. • Handle paperwork, document preparation, and file management as needed. • Prepare briefing materials, presentations, and other necessary documents for events and conferences. • Manage and organize invoices, expenses, and reimbursements. • Assist with general administrative tasks to ensure the smooth operation of the C-suite office. • Event and Conference Management: • Research and identify relevant events and conferences for the C-suite executives to attend. • Proactively manage calendars to ensure their attendance at key industry events, conferences, and meetings. • Networking and Relationship Building: • Build and maintain a strong network of contacts to facilitate connections and introductions. • Arrange meetings and interactions with key individuals in the C-suite executives' network. • Assist in nurturing and expanding the C-suite executives' professional relationships.

Requirements

• Proven experience as an executive assistant or in a similar role, supporting multiple executives. • Excellent organizational and time-management skills, with the ability to manage multiple priorities. • The candidate should be fluent in Mandarin and able to assist other executives during their travels within the APAC region. • Exceptional communication and interpersonal abilities. • Discretion and ability to handle sensitive information with confidentiality. • Proficiency in office software and calendar management tools. • Strong problem-solving and decision-making skills. • Ability to work independently and take initiative when necessary. • Flexibility and adaptability to work in a fast-paced, dynamic environment.