Executive Assistant

June 14, 2024

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Outsource Access Careers

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Outsource Access Careers is a fully managed outsourcing and virtual services firm that offers a range of administrative support services to businesses. They operate with management based in the US and virtual staff located in the Philippines, with their main office in Cagayan de Oro City. The company provides opportunities for remote work, allowing employees to work from home and perform tasks such as email management, appointment setting, and research, among others. Outsource Access emphasizes their core values of Gratitude, Relationship-driven approach, Everlong quest for improvement, Attention to detail, and Thoughtful communication (G. R. E. A. T). They offer a supportive work environment with numerous employee benefits, including competitive salaries, health insurance, and professional development opportunities. Outsource Access strives to empower their team members and enhance their skills while also contributing to a positive environmental impact by reducing the need for commuting and energy consumption in traditional offices.

201 - 500 employees

🤝 B2B

📋 Description

• Admin Support: - Scheduling and Calendar Management: Manage the real estate agent’s appointments, including showings, meetings, and client calls, ensuring optimal use of the agent’s time and minimizing conflicts. - Email Management: Handle the agent’s email inbox, sort and prioritize messages, respond to routine inquiries, and flag important communications for the agent’s attention. - Document Preparation: Prepare, format, and proofread documents such as contracts, agreements, and property listings, ensuring accuracy and compliance with legal standards. - Client Communication: Handle routine communications with clients, provide updates on listings, schedule viewings, and answer basic queries. - Appointment Reminders: Send reminders to clients and the agent about upcoming appointments and important dates to reduce no-shows and ensure smooth operations. • CRM Management: - Lead Generation and Follow-Up: Manage the CRM system by entering new leads, updating contact information, and tracking follow-up activities. Ensure timely follow-up with potential buyers and sellers to nurture relationships. - 33 Touch System Execution: Oversee and execute a 33 Touch marketing strategy, including: - Monthly email newsletters with market updates and valuable content. - Personalized cards and letters for special occasions. - Quarterly phone calls to check in with clients. - Quarterly market updates through emails and/or mailed reports. - Event invitations and planning. - Social media engagement and content posting. - Direct mail pieces with market updates and new listings.

🎯 Requirements

• 1-2 years of experience in an administrative or executive assistant role, preferably in real estate. • Proficiency in QuickBooks Online, Gmail, Google Calendar, and Google Drive. • Familiarity with FollowUpBoss or willingness to learn. • Experience with social media platforms (Instagram, Facebook, LinkedIn) and content creation tools (Canva). • Excellent organizational and time management skills. • Strong written and verbal communication skills. • Ability to learn and navigate technical support gaps in software. • Familiarity with construction concepts is beneficial but not mandatory.

🏖️ Benefits

• HMO • Group Life Insurance Benefit • Virtual Credit Card • Paid Leaves • Government Benefits • Other exciting benefits to be discussed