Executive Assistant
June 14
Description
• Admin Support: - Scheduling and Calendar Management: Manage the real estate agent’s appointments, including showings, meetings, and client calls, ensuring optimal use of the agent’s time and minimizing conflicts. - Email Management: Handle the agent’s email inbox, sort and prioritize messages, respond to routine inquiries, and flag important communications for the agent’s attention. - Document Preparation: Prepare, format, and proofread documents such as contracts, agreements, and property listings, ensuring accuracy and compliance with legal standards. - Client Communication: Handle routine communications with clients, provide updates on listings, schedule viewings, and answer basic queries. - Appointment Reminders: Send reminders to clients and the agent about upcoming appointments and important dates to reduce no-shows and ensure smooth operations. • CRM Management: - Lead Generation and Follow-Up: Manage the CRM system by entering new leads, updating contact information, and tracking follow-up activities. Ensure timely follow-up with potential buyers and sellers to nurture relationships. - 33 Touch System Execution: Oversee and execute a 33 Touch marketing strategy, including: - Monthly email newsletters with market updates and valuable content. - Personalized cards and letters for special occasions. - Quarterly phone calls to check in with clients. - Quarterly market updates through emails and/or mailed reports. - Event invitations and planning. - Social media engagement and content posting. - Direct mail pieces with market updates and new listings.
Requirements
• 1-2 years of experience in an administrative or executive assistant role, preferably in real estate. • Proficiency in QuickBooks Online, Gmail, Google Calendar, and Google Drive. • Familiarity with FollowUpBoss or willingness to learn. • Experience with social media platforms (Instagram, Facebook, LinkedIn) and content creation tools (Canva). • Excellent organizational and time management skills. • Strong written and verbal communication skills. • Ability to learn and navigate technical support gaps in software. • Familiarity with construction concepts is beneficial but not mandatory.
Benefits
• HMO • Group Life Insurance Benefit • Virtual Credit Card • Paid Leaves • Government Benefits • Other exciting benefits to be discussed
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