Executive Assistant - Regulatory Toxicology

5 days ago

🔔 Pennsylvania – Remote

Although this job is listed in Pennsylvania, this company may be open to hiring remote in other states.

💵 $19 - $23 / hour

⏰ Full Time

🟢 Junior

🟡 Mid-level

👨‍💼 Executive Assistant

🚫👨‍🎓 No degree required

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PETA

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PETA is a global non-profit organization focused on animal rights and promoting ethical treatment of animals. People for the Ethical Treatment of Animals advocates against the use of animals for experimentation, food, clothing, and entertainment, and campaigns for animal rights by raising awareness and encouraging veganism. PETA conducts investigations, rescues animals, and promotes humane living practices. They offer resources, products, and educational campaigns to support their mission of ending animal exploitation.

animals • animal rights • farm animals • animal welfare • animal cruelty

201 - 500 employees

Founded 1980

🤝 Non-profit

🌍 Social Impact

🤲 Charity

📋 Description

• As part of PETA's Regulatory Toxicology Department (RTD), you will be responsible for day-to-day administrative assignments and will support all members of the team in their mission to advance animal-free science. • This key position contributes to a variety of departmental activities such as invoice processing, travel coordination, event planning, and other detail-oriented actions. • The ideal candidate will be highly organized, excel at multi-tasking, and have meticulous attention to detail. • Position Objective: To provide the Regulatory Toxicology Department (RTD) with a wide range of administrative support. • Primary Responsibilities and Duties: • Assist RTD staff members with day-to-day operational functions such as arranging travel and drafting travel itineraries, processing credit card expense reports, and completing invoice payments • Manage departmental projects via online tools, including Office 365 Planner, OneNote, Excel, and invoice and credit card software • Maintain the departmental Handbook and standard operating procedures (SOPs) • Manage the department's filing system on SharePoint • Host and record meetings and webinars via Microsoft Teams, Zoom, and GoToWebinar • Prepare agendas, take minutes, and follow-up on items from departmental calls • Help with planning events, such as scientific workshops and departmental retreats • Determine attendee availability and schedule internal and external meetings via Microsoft Outlook • Coordinate with RTD staff to select topics and speakers for the monthly departmental staff meetings and schedule these meetings in Outlook • Schedule applicant interviews and help train new departmental staff members • Maintain the managing director's calendar and keep track of staff schedules • Serve as the department's liaison with various PETA departments and the PETA Foundation and submit request forms to these departments on RTD staffers' behalf • Monitor links on the PETA RTD and PETA Science Consortium International websites to ensure that they are working • Perform online research in support of RTD staff, including locating journal articles and contact information • Perform any other duties assigned by the supervisor

🎯 Requirements

• Minimum two years' experience in a virtual administrative position • Located on the East Coast. Having access to Philadelphia, PA or Washington, DC is a plus! • Proficiency with Microsoft Office programs (especially Word, PowerPoint, Excel, Planner, Teams, and Outlook), Adobe Acrobat X Pro, SharePoint, and Doodle Polls • Ability to learn new software applications and apply newly acquired skills to successfully complete assignments • Demonstrated excellent organizational skills and attention to detail • Proven effective written and verbal communication skills • Proven ability to establish priorities and meet deadlines • Demonstrated excellent interpersonal skills, tact, and diplomacy • Proven ability to maintain strict confidentiality at all times • Professional appearance and adherence to a healthy vegan lifestyle • Support for PETA's philosophy and the ability to professionally advocate PETA's positions on issues • Commitment to the objectives of the organization