Project Manager

December 8, 2024

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Provoc

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Provoc is a strategic marketing and communications firm specializing in outcome-driven design with a focus on equity, beauty, and love. The company partners with organizations committed to social justice, helping them to tell their stories, make connections, and inspire actions toward a just world. For over 22 years, Provoc has collaborated with visionary leaders to promote social, economic, and racial justice across various industries. As a certified B Corp, Provoc combines activism and consulting to support initiatives in areas like racial justice, climate justice, and healthcare. Their work spans branding, strategy development, and engagement campaigns, with notable projects including partnerships with Catalyst California, the Gates Medical Research Institute, and the NAACP.

Graphic Design • Web Design • Web Development • Print Collateral • Brand Strategy

11 - 50 employees

Founded 2008

🌍 Social Impact

📱 Media

🤝 Non-profit

📋 Description

• Manage multiple project budgets, scopes, schedules, and profitability, with regular communication and reporting with internal stakeholders and client team. • Manage an average of 4 - 6 projects at a time. • Maintain updated records of project budgets, external costs, and project details in Resource Management; communicating budget changes to internal and client teams. • Communicate weekly updates on project progress, adjusted timelines, budget changes, and roadblocks facing the project. • Manage project phases and schedules in SmartSheet; communicate deadlines to internal and client teams. • Manage ongoing billable project team resourcing in Resource Management. • Organize and maintain all project documents and files in Basecamp and Google Drive. • Coordinate and schedule all relevant and necessary internal and client-facing meetings via Google Calendar across multiple calendars, and facilitate as appropriate. • Monitor tasks, project modifications, and scope creep, and adjust project deliverables and schedules when needed. • Capture and distribute detailed meeting notes; confirm, track, and follow up on the next steps. • Develop change orders for additional work based on project needs; communicate change orders to the Business Development team for tracking quarterly sales revenue. • Coordinate with the Business Development team to ensure that proposed project budgets have been vetted with appropriate estimates. • Work with the Business Development team to turn signed contracts into workable scopes and project schedules, communicating deliverables, decision-making protocols, and individual team member participation with client and internal stakeholders. • Write and manage contracts for billable project vendors and hard costs. • Regularly participate in the weekly Project Management team meeting to coordinate company-wide resourcing needs related to individual client projects. • Participate in and collaborate on organizational efforts to grow and improve our service offerings more broadly. • Execute project close-out evaluations with the team and client.

🎯 Requirements

• Demonstrated lived and/or work experience in contexts that center equity and social justice. • 3 years of project management experience within the communications/social impact industries (agency or firm experience preferred). • Ability to assess and raise risks throughout a project and propose mitigation strategies. • Excellent analytical skills, ability to solve problems creatively, and to be resourceful under pressure. • Strong communication skills and the ability to prioritize and problem-solve under high-pressure situations. • Excellent time and resource management skills. • Proven ability to complete projects according to outlined scope, budget, and timeline. • Strong familiarity with project management software tools, methodologies, and best practices. • Fluency with Basecamp, Smartsheet, Resource Management, Zoom, Slack, and Google Drive preferred. • Experience with developing and managing complex budgets through the entire life cycle of a project, from proposal to completion. • Familiarity managing projects with multiple vendors and resources preferred. • Education, training, and/or relevant experience with project management. • Professional certification (PMP) is preferred. • Experience working and thriving in this type of role in a remote environment with fully remote and distributed teams and remote clients.

🏖️ Benefits

• Health, dental, and vision insurance for employees and their families (75% of the premium paid by Provoc) • Generous and flexible PTO, including 11 company-wide holidays, 2 floating holidays, and yearly office closure between 12/25 and 1/1 • Paid parental leave • 401k plan with employer-matching contributions • $45 monthly wellness reimbursement