Project Manager

3 days ago

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Provoc

WebsiteLinkedInAll Job Openings

Graphic Design • Web Design • Web Development • Print Collateral • Brand Strategy

11 - 50 employees

Founded 2008

🌍 Social Impact

📱 Media

🤝 Non-profit

Description

• Manage multiple project budgets, scopes, schedules, and profitability, with regular communication and reporting with internal stakeholders and client team. • Manage an average of 4 - 6 projects at a time. • Maintain updated records of project budgets, external costs, and project details in Resource Management; communicating budget changes to internal and client teams. • Communicate weekly updates on project progress, adjusted timelines, budget changes, and roadblocks facing the project. • Manage project phases and schedules in SmartSheet; communicate deadlines to internal and client teams. • Manage ongoing billable project team resourcing in Resource Management. • Organize and maintain all project documents and files in Basecamp and Google Drive. • Coordinate and schedule all relevant and necessary internal and client-facing meetings via Google Calendar across multiple calendars, and facilitate as appropriate. • Monitor tasks, project modifications, and scope creep, and adjust project deliverables and schedules when needed. • Capture and distribute detailed meeting notes; confirm, track, and follow up on the next steps. • Develop change orders for additional work based on project needs; communicate change orders to the Business Development team for tracking quarterly sales revenue. • Coordinate with the Business Development team to ensure that proposed project budgets have been vetted with appropriate estimates. • Work with the Business Development team to turn signed contracts into workable scopes and project schedules, communicating deliverables, decision-making protocols, and individual team member participation with client and internal stakeholders. • Write and manage contracts for billable project vendors and hard costs. • Regularly participate in the weekly Project Management team meeting to coordinate company-wide resourcing needs related to individual client projects. • Participate in and collaborate on organizational efforts to grow and improve our service offerings more broadly. • Execute project close-out evaluations with the team and client.

Requirements

• Demonstrated lived and/or work experience in contexts that center equity and social justice. • 3 years of project management experience within the communications/social impact industries (agency or firm experience preferred). • Ability to assess and raise risks throughout a project and propose mitigation strategies. • Excellent analytical skills, ability to solve problems creatively, and to be resourceful under pressure. • Strong communication skills and the ability to prioritize and problem-solve under high-pressure situations. • Excellent time and resource management skills. • Proven ability to complete projects according to outlined scope, budget, and timeline. • Strong familiarity with project management software tools, methodologies, and best practices. • Fluency with Basecamp, Smartsheet, Resource Management, Zoom, Slack, and Google Drive preferred. • Experience with developing and managing complex budgets through the entire life cycle of a project, from proposal to completion. • Familiarity managing projects with multiple vendors and resources preferred. • Education, training, and/or relevant experience with project management. • Professional certification (PMP) is preferred. • Experience working and thriving in this type of role in a remote environment with fully remote and distributed teams and remote clients.

Benefits

• Health, dental, and vision insurance for employees and their families (75% of the premium paid by Provoc) • Generous and flexible PTO, including 11 company-wide holidays, 2 floating holidays, and yearly office closure between 12/25 and 1/1 • Paid parental leave • 401k plan with employer-matching contributions • $45 monthly wellness reimbursement