Executive Assistant
October 31
Description
• At Qualee, we’re revolutionizing the way organizations engage, onboard, and empower their employees. • As the Executive Assistant, you’ll be the backbone of our executive leadership team, ensuring operations run smoothly. • You will work closely with senior leaders, providing high-level administrative support, managing schedules, and ensuring efficient communication. • Your role is essential in helping leadership focus on strategy by expertly managing the details. • Maintain and coordinate complex calendars, scheduling meetings, and managing travel arrangements across time zones. • Handle email correspondence, draft communications, and act as a liaison between executives and internal/external stakeholders. • Assist in organizing and executing special projects, including tracking deadlines and following up on deliverables. • Prepare agendas, presentations, and meeting materials; take notes and ensure action items are tracked and completed. • Plan and organize travel itineraries, accommodations, and transport for executive travel. • Support with office operations, vendor management, and organizing events as needed. • Handle sensitive information with the utmost discretion and professionalism.
Requirements
• Proven experience as an Executive Assistant or in a similar role supporting senior leadership. • Strong organizational skills with exceptional attention to detail. • Excellent communication and interpersonal skills, both written and verbal. • Proficiency in productivity tools like Microsoft Office, Google Suite, and scheduling software. • Ability to manage multiple priorities and work under pressure in a fast-paced environment. • Self-motivated and proactive, with a problem-solving mindset. • Experience in handling confidential information with professionalism. • Flexibility to work across time zones and adapt to changing priorities.
Benefits
• Remote-First Environment: Enjoy the flexibility of working from anywhere while collaborating with a global team • Impactful Role: Be part of a company that’s transforming the employee experience and making work more meaningful for people worldwide • Growth Opportunities: We believe in investing in our people and providing them with opportunities for personal and professional development • Innovative Culture: Work with cutting-edge AI technology that helps organizations build better work environments and drive success
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