Executive Assistant

September 17

Apply Now

Receive Emails with Similar Jobs

Qubit Pharmaceuticals

WebsiteLinkedInAll Job Openings

Drug Discover • Computational Chemistry • Molecular Dynamics Simulation • Quantum Physics

11 - 50

💰 Seed Round on 2022-06

Description

• Manage and maintain the executive team's calendars, including scheduling and coordinating meetings, appointments, and travel arrangements. • Coordinate event planning and logistics for internal and external meetings, conferences, and company events. • Assist in booking travel arrangements, including flights, accommodations, and ground transportation for executives and other team members. • Support the invoicing process by preparing, reviewing, and tracking invoices • Provide administrative support to other teams as needed • Propose ways to build and improve our internal processes • Handle confidential and sensitive information with discretion and professionalism • Act as a liaison between executives, external partners, and stakeholders, ensuring effective communication and coordination

Requirements

• Proven experience as an Executive Assistant or similar role, preferably in a fast-paced startup environment. • Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines. • Strong attention to detail and problem-solving abilities. • Exceptional verbal and written communication skills, both in French and English • Proficient in using productivity tools such as Microsoft Office Suite and calendar management software. • Ability to handle multiple tasks simultaneously while maintaining a high level of accuracy and attention to detail. • Demonstrated ability to maintain confidentiality and handle sensitive information with discretion. • Strong interpersonal skills and the ability to build relationships with internal and external stakeholders. • Proactive and self-motivated, with the ability to work independently and as part of a team.

Benefits

• Health insurance and provident fund 100% covered • Lunch vouchers worth €9 covered at 50%. • Possibility of remote work for 2 days per week. • Hybrid work • Regular team socials • We care genuinely • We encourage diversity • We value scientific excellence • We foster resilience • We succeed together