Smartcat
Smartcat is an innovative AI-powered platform specializing in translation and localization solutions for businesses seeking to communicate globally. The platform offers an array of services including AI translation, AI content generation, and seamless translation management workflows that combine both AI and human inputs. Its marketplace connects users to a vast network of over 500,000 linguists, providing flexibility and scalability in handling diverse linguistic needs. Trusted by entities such as the Fortune 1000, Smartcat significantly reduces translation costs and time while maintaining high-quality outputs. The platform's integration with multiple tools and its user-friendly interface support a wide range of content types, from documents to eCommerce sites, making multilingual communication efficient and accessible.
Translation • Software • Localization • Automation • SaaS
Executive Assistant - CEO
April 5
Smartcat
Smartcat is an innovative AI-powered platform specializing in translation and localization solutions for businesses seeking to communicate globally. The platform offers an array of services including AI translation, AI content generation, and seamless translation management workflows that combine both AI and human inputs. Its marketplace connects users to a vast network of over 500,000 linguists, providing flexibility and scalability in handling diverse linguistic needs. Trusted by entities such as the Fortune 1000, Smartcat significantly reduces translation costs and time while maintaining high-quality outputs. The platform's integration with multiple tools and its user-friendly interface support a wide range of content types, from documents to eCommerce sites, making multilingual communication efficient and accessible.
Translation • Software • Localization • Automation • SaaS
📋 Description
• In this role, you’ll shield the CEO’s time, anticipate needs, and ensure operational excellence behind the scenes. • Own and independently manage the CEO’s calendar, inbox and travel arrangements. • Prioritize, triage, and draft email responses; flag key messages and forward to relevant internal stakeholders. • Coordinate hiring processes for leadership roles handled by the CEO. • Prepare briefing notes, background summaries, and context for key meetings. • Search, analyze, and extract actionable information regarding technology and language market dynamics and changes, competitor landscape, etc. • Manage and contribute to special projects as needed. • Support personal administrative tasks and errands as needed. • By Day 30: Build a deep understanding of the CEO’s goals, decision-making style, time preferences, and top priorities. • Shadow existing processes for executive support and related projects. • Immerse yourself in internal tools (G-suite) and systems (Slack, Notion, Miro, etc.). • Take over email triage, meeting preparation, and daily briefings with increasing autonomy. • Establish a rhythm for daily check-ins and weekly syncs with the CEO. • By Day 60: Audit and streamline the CEO’s calendar, identifying low-leverage meetings, time blocks for focus, and better prep flows. • Take over CEO meeting prep end-to-end (agendas, briefs, decks, notes, and follow-ups), with consistent quality. • Own travel, speaking engagement logistics, and external relationship scheduling without oversight. • Build trusted relationships with other senior leaders to help the CEO stay aligned cross-functionally. • By Day 90: Be seen by the CEO as indispensable—anticipating needs, enabling faster decisions, and freeing up leadership capacity. • Drive 1–2 high-impact projects for the CEO (e.g., vendor evaluation, relocation).
🎯 Requirements
• Fluency in English, both spoken and written; Russian is a strong plus • 1+ years prior experience in a similar (administrative) role • Outstanding organizational, time management and multitasking skills, strong attention to detail • Proficient in G-suite tools: Google Calendar, Google Sheets, Gmail, etc. • Strong analytical skills: ability to critically assess options and make responsible choices. • Strong communication skills: ability to interact with various stakeholders and adjust the tone accordingly • High discretion, loyalty, and proactive attitude • Someone passionate about the company’s mission and eager to contribute • Comfortable with ambiguity and self-managing in a highly intense startup environment • Experience with Greenhouse, Slack, Notion, Miro is a plus • Ability to work in EST timezone
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