Executive Assistant
October 28
Description
• We are seeking a highly organised and proactive Executive Assistant to work directly with our CEO and COO in supporting the day-to-day operations of our Lead Generation and Digital Marketing Agency. • This role will involve managing multiple inboxes, responding to clients, overseeing the CEO's LinkedIn page, and assisting with various organisational tasks. • You will be confident, professional, and comfortable working with clients from Australia and New Zealand, handling scheduling, travel arrangements, and team coordination. • The ideal candidate will be tech-savvy, resourceful, and have experience managing tasks in ClickUp and Slack. • Key Responsibilities: • Inbox Management: Manage several inboxes, prioritise and respond to client and internal communications on behalf of the CEO. • Client Communications: Act as a point of contact for clients, handling inquiries professionally and ensuring timely responses. • Content Creation: Develop and posting content on Linkedin. • Social Media Strategy: Assist in crafting a social media strategy aligned with the organisation's marketing goals. • Community Engagement: Monitor social media interactions, responding to comments, and engaging with followers. • Analytics Tracking: Monitor performance metrics and prepare reports on social media engagement and growth. • Content Scheduling: Manage a content calendar to ensure regular posting and timely responses to trends or events. • Calendar & Scheduling: Coordinate and manage the CEO’s calendar. • Travel Management: Book all travel arrangements for the CEO. • Task Management: Monitor ClickUp and Slack for CEO tasks. • Team Retreat Coordination: Organise and plan team retreats when required. • Second-Hand Support: Provide support as needed to the COO.
Requirements
• 7 years experience as an Executive Assistant, specifically supporting C Suite executives, preferably within a digital marketing or tech environment, but not required. • Strong organisational and multitasking skills, with the ability to manage multiple inboxes and tasks efficiently. • Excellent written and verbal communication skills, with confidence in dealing with clients from Australia and New Zealand. • Proficiency in ClickUp, Slack, and Microsoft Office/Google Workspace. • Experience managing social media platforms, especially LinkedIn. • Ability to handle travel arrangements and schedule coordination seamlessly. • Strong attention to detail and proactive problem-solving skills. • Willingness and availability to travel with the CEO as necessary.
Benefits
• How to Apply • To be considered for this role, please submit the following: • Your resume • A cover letter explaining why you're a great fit for this position • Note: Applications without a cover letter will not be reviewed. • If you are confident, organised, tech-savvy, quick-thinking, and straightforward, with the ability to guide the CEO effectively while staying two steps ahead, we want to hear from you. Join us and be the driving force that keeps our CEO on track and focused on success!
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