Executive Assistant - Mexico

March 22

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Wing Assistant

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Internet • Personal Assistance • Virtual Assistance • Data Entry • Spreadsheet Management

501 - 1000

💰 $2.1M Seed Round on 2022-03

Description

• Create and send statements or invoices, track payments, and record company expenses. • Gather data on trends, industry best practices, and other publicly available information and prepare reports on the findings (e.g., for comparative analysis). • Store and organize documents and files. • Data Entry: prepare lead lists or meeting minutes, transcribe audio recordings, prepare payroll information, and organize research notes. • Research products, purchase goods & secure samples. • Store, update & collect information for marketing and sales campaigns through a CRM system. • Monitor projects, conduct internal communication & organize company data. • Coordinate team calendars, prevent scheduling conflicts & ensure clients are on time and prepared for meetings. • Prepare itineraries, book hotels, rental cars, etc. • Convey information to incoming calls & make calls for appointments or conduct informational inquiries. • Reply to emails, follow up on correspondence, organize inbox as per client preferences, and notify clients about important emails. • Synthesize data & other content into cohesive reports and presentation slides. • Upload videos, manage negative reviews, and keep the account profile up to date. • Ad hoc tasks

Requirements

• Minimum of 3 years of experience as an Executive Assistant to C-levels (CEO, COO etc) • Bachelor's degree or any certificate course (required) • Excellent phone, email, and instant messaging communication skills • Excellent English communication skills, both written and verbal (at least B2 level) • Solid organizational & time management skills • Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP • Experience with word-processing software and spreadsheets (e.g., MS Office) • Knowledge of online calendars and scheduling (e.g., Google Calendar) • Proactive attitude & willingness to be trained • Able to work on a graveyard shift • USB Headset with Noise Cancellation feature • Working Webcam • Main and backup computer: at least 1.8 GHz processor with at least 4GB RAM • Main Internet Service Speed: at least 25 Mbps wired connection • Backup Internet Service Speed: at least 10 Mbps

Benefits

• Performance Incentives • Job Security and Stability • Paid Training • Inclusive Culture • Upskilling Opportunities • 100% Work-From-Home • Exceptionally Supportive Team • Opportunities for Career Growth • Fun Work Environment • Holiday & Overtime Pay