Event and Project Management Specialist

3 days ago

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Early Childhood • Infants • Toddlers • Early Childhood Behavior & Development • Early Childhood Mental Health & Education

51 - 200 employees

Founded 1992

📚 Education

🤝 Non-profit

🌍 Social Impact

💰 $4.2M Grant on 2022-09

Description

• The Event and Project Management Specialist will be responsible for the planning and execution of our annual peer-learning conference • Support of additional national convenings/offerings • Development and dissemination of Infant Toddler Court Program (ITCP) National Resource Center and Safe Babies resources and products • Collaboration with the Resource and Training Development team, Safe Babies leadership, FPO/Federal staff, and the Practice and Field Operations (PFO) team to identify meeting sites, contract with vendors, implement robust content agendas aligned with our multi-level audience needs and provide on-site logistical support • Develop comprehensive plans for large and small meetings delivered in-person, virtually, and via a hybrid format • Oversee the coordination and dissemination of all ITCP/Safe Babies resources and products • Requires knowledge of adult learning needs, the ability to collaborate with external national partners and vendors, and skill in coordinating logistics and ensuring compliance with federal requirements

Requirements

• Minimum 3-5 years experience in meeting planning and logistical support for both small (50 attendees) and large-scale meetings (up to 600 attendees) including virtual, in-person, and hybrid formats • Strong hospitality industry knowledge and adept at working or negotiating with various departments, including management, events, food and beverage, reservations, audiovisual vendors, etc. • Demonstrated ability to consider/integrate unique cultures/communities in meetings and events • Demonstrated experience with traditional/waterfall project management methodologies and project management software • Exceptional organizational skills, keen attention to accuracy and detail, and ability to effectively manage multiple priorities/responsibilities against timelines • Highly attuned interpersonal skills, including facilitating collaboration, communicating effectively across workstyles, and motivating team members to resolve conflict • Excellent writing and verbal communication skills • Proficiency in using Microsoft Office suite, including Word, Excel, PowerPoint, Outlook, and Teams; ability to learn new tools and software as required to fulfill the position’s duties

Benefits

• Comprehensive benefits package including medical, dental, vision • HRA • Retirement contributions • Generous leave benefits • More