Executive Assistant - CEO/Executive Team

November 22

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AeroFarms

WebsiteLinkedInAll Job Openings

Agriculture • Aeroponics • Hydroponics • Leafy Greens • Clean Technology

51 - 200 employees

Founded 2004

🌾 Agriculture

🤖 Artificial Intelligence

💰 Venture Round on 2020-04

Description

• Provide high-level confidential administrative support to CEO, CFO and the Senior Leadership team as required. • Manage and maintain CEO's calendar of appointments, schedules, and travel arrangements. • Arrange & coordinate meetings/events (Board retreats, management dinners) • Screen CEO's emails, archive and professionally compose replies/correspondence on behalf of the CEO when required. • Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff. • Prepare the CEO's monthly expense summary - personal and business-related expenses. • Consult with Leadership team on behalf of the CEO. • Prepare reports, presentations (investor, Boards, partners) and memos when required. • Utilize Word, Excel, PowerPoint creating, agendas, reports, special projects, and other documents in support of objectives for the organization. • Arrange travel and accommodations for executives. • Draft and prepare correspondence for internal announcements, board meetings, and organizations that the executive is involved with. • Manage the Executive's contacts. • Be responsive to emails/texts/phone calls, with contact outside normal business hours. • Welcome the Executive’s guests by greeting them - on the phone or in person directing inquiries. • Organize complex calendars and schedules, resolving any scheduling issues. • Manage all CEO's memberships & subscriptions and their renewals / payments. • Maintain both paper and extensive electronic filing system (Outlook and other). • Maintain staff/employee files in CEO's office and assist with new Executive onboarding.

Requirements

• Bachelor’s Degree • 7+ years of experience in a fast-paced personal support role within an office environment. • Ability to travel as needed to event or meetings (approximately 1 x/month). • The ability to flex and work across multiple time zones as needed • Strong written and verbal communication skills, with the ability to interact effectively across various levels of the organization. • Proven ability to multitask, prioritize, and manage time effectively in a dynamic environment. • Strong understanding of confidentiality and commitment to maintaining discretion. • Exceptional attention to detail, follow-through, and organizational capabilities. • A collaborative team player who thrives in a supportive environment and enjoys contributing to a cohesive team. • Expert level written and verbal communication skills, including the ability to ask clarifying questions and work with senior management, internal and external clients. • Superior customer service and interpersonal skills. • Proactive approaches to problem-solving and decision-making