Executive Coordinator, Accounting

2 days ago

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Description

• Act as the primary point of contact between the executive and internal/external stakeholders. • Manage the executive’s calendar, scheduling meetings, appointments, and conference calls across multiple time zones. • Prepare and organize documents, reports, and presentations for meetings. • Plan, coordinate, and manage all aspects of domestic and international travel, including flights, accommodations, visas, and ground transportation. • Develop detailed travel itineraries, ensuring all travel arrangements align with the executive’s preferences and business needs. • Handle last-minute changes to travel plans and provide timely updates to the executive. • Maintain clear and concise communication with the executive and relevant parties, ensuring smooth and efficient operations. • Draft, proofread, and edit correspondence, emails, and other communication materials. • Serve as a liaison between the executive and staff, clients, and other stakeholders. • Assist with personal tasks and commitments, such as managing personal schedules, appointments, and errands. • Handle confidential information with discretion and maintain the highest level of professionalism.

Requirements

• Fluency in Cantonese and English is ideal (but not required). • Proven experience as an Executive Assistant or in a similar role, preferably in a fast-paced, global environment. • Exceptional organizational and multitasking skills, with a strong attention to detail. • Strong communication and interpersonal skills, with the ability to interact effectively with individuals at all levels. • Ability to handle high-pressure situations and make decisions quickly. • Proficiency in Microsoft Office Suite, Google Suite, and other relevant software. • Flexibility to work outside of regular business hours. • Experience in travel coordination and accounting, particularly for senior executives. • Familiarity with the United States and Hong Kong, including visa and travel requirements. • Bachelor’s degree in Business Administration, Communications, or a related field.

Benefits

• Food Allowance • Government Benefits • 13th Month pay • Work Equipment • Night Differential if applicable (10% of hourly rate) • 20 Leaves (after 6 months) • Holiday pay (200% on Regular holidays; 130% on Special holidays) • Overtime pay (max of 10.25 hrs/day) • Referral bonus (P10,000 if referral passed and stayed with the company for 3 months) • HMO (after 6 months)