Executive Assistant

May 23

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CallTek

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5001 - 10000 employees

Founded 2008

🤝 B2B

📡 Telecommunications

⚕️ Healthcare Insurance

Description

• Provide a high level of confidential executive and personal support to the CEO. • Draft correspondence and other formal documents relating to the department and the properties. • Maintain and update company policies and procedures for management and maintenance personnel. • Screen telephone calls and visitors and resolve routine and complex inquiries. Handle incoming calls for the CEO. • Schedule and maintain calendar of appointments, meetings, and travel itineraries, and coordinate related arrangements. • Monthly reconciliations for credit cards. • Assist/coordinate with executive management meetings, conferences, conference calls and other types of meetings. • Prepare weekly, monthly, quarterly, and annual reports. • Establish, develop, maintain, and update filing system. Retrieve information from files when needed. • Act as a liaison with other departments and outside agencies. Handle confidential information and explain policies when necessary. • Supervise employees working within the operations department and front office along with maintaining and ensuring the responsibilities within the department are completed. • Assist with special projects or events.

Requirements

• Excellent written and verbal communication skills. • Strong attention to detail and organizational skills. • Proficient in Microsoft Word, Excel, Publisher, and Power Point.

Benefits

• Previous experience working with Executives or in similar positions. • Ability to work in a fast-paced environment, prioritize and multitask. • Excellent written and verbal communication skills. • Strong attention to detail and organizational skills. • Proficient in Microsoft Word, Excel, Publisher, and Power Point. • Possess professional appearance.